Sponsored Programs Administration (SPA) assists the University System of New Hampshire’s (USNH) research community in its efforts to secure external funding by providing high quality administrative, contracting and financial services to ensure proper stewardship of those funds and to minimize the risk to university resources.
Our purpose is to support and enhance USNH’s reputation while achieving strategic goals with broad services in the following areas: Proposal Development and Submission, Award Acceptance and Set up, and Post Award Management. SPA is responsible for assisting faculty and staff with proposals, negotiation of grant and contract terms and conditions, financial and administrative management of grants and contracts and training on research administration topics. SPA is an experienced resource for faculty and staff who engage in research and scholarly activities and who work to advance our strategic goals through externally supported projects and programs.
SPA’s responsibilities include the following functions, activities, and services:
Proposal and Submission:
- Aids in interpreting application guidelines and sponsor requirements
- Provides budget development services and support
- Review proposals, ensuring budgets are appropriate and application forms are complete and correct
- Ensure proposals meet campus approval requirements
- Manage proposal submission
- Tracks proposal submissions, awards, rejections and resubmissions
Subaward Services:
- Offer guidance at each stage of the subaward lifecycle to include proposal, issuance, management, and closeout
- Draft and negotiate subawards
- Draft and negotiate subaward modifications
- Complete regular and ongoing subaward compliance checks and monitoring activities
- Manage closeout of subawards
Award negotiation and award acceptance:
- Aid in interpreting terms and conditions as well as sponsor requirements for grants and contracts
- Negotiate contract terms and conditions with sponsors
- Provide institutional signature for all award documents
- Establish sponsored award
Post-award management:
- Sponsored Account Management
- Monthly Account Reconciliation
- Quarterly Review of Sponsored Accounts with the Principal Investigator
- Labor Planning and Projections
- Procurement Assistance
- Assist in interpreting sponsor guidelines and conditions as well as institutional polices
- Manage annual effort certification process.
Accounting and Financial Compliance:
- Providing a post-award accounting function for all externally funded (non-gift) awards.
- Preparing all billing and financial reporting as required by the sponsoring agency.
- Assisting with issues such as allowability of costs, availability of funds, cost sharing, and general information regarding accounting and costing policies.
- Grants and contracts accounts receivable
- Award closeout
- Record retention
- Compliance with both University policies and procedures and those of the sponsoring organization
- Coordinate and assist with internal and external audits and required sponsor financial reviews
“Who Does What” in the USNH Research Project Lifecycle
The roles and responsibilities of the individuals at involved in the Research Project Lifecycle. The categories are not all inclusive but rather provide the primary activities and services needed for a successful Award.
Contact Information
Sponsored Programs Administration
Service Bldg. Room 111
51 College Road
Durham, NH 03824
Phone: (603) 862-4865
Fax: (603) 862-3564
Support Team for the Administration of Research
Morse Hall
8 College Rd.
Durham, NH 03824
Find your Grant & Contract Administrator (STAR, PAC and AFC)
Sponsored Programs Administration
Service Bldg. Room 111
51 College Road
Durham, NH 03824
Phone: (603) 862-4865
Fax: (603) 862-3564
Support Team for the Administration of Research
Morse Hall
8 College Rd.
Durham, NH 03824
