Sponsored Program Administration

Sponsored Programs Administration (SPA) assists the University System of New Hampshire’s (USNH) research community in its efforts to  secure external funding by providing high quality administrative, contracting and financial services to ensure proper stewardship of those funds and to minimize the risk to university resources.

Our purpose is to support and enhance USNH’s reputation while working to achieve strategic goals with broad services in the following areas: Proposal Development and submission, contracting, post award management and administrative guidance. SPA is responsible for assisting faculty and staff with proposals, negotiation of grant and contract terms and conditions, financial and administrative management of grants and contracts and training on research administration topics. SPA is an experienced resource for faculty and staff who engage in research and scholarly activities and who work to advance our strategic goals through externally supported projects and programs.

SPA’s responsibilities include the following functions, activities, and services:

Proposal and Submission:

  • Aids in Interpreting application guidelines and sponsor requirements
  • Provides budget development services and support
  • Review proposals, ensuring budgets are appropriate and application forms are complete and correct
  • Ensure proposals meet campus approval requirements
  • Manages proposal submission either electronic or paper
  • Track proposal submissions, awards, rejections and resubmissions

Award negotiation and award acceptance:

  • Aid in interpreting terms and conditions as well as sponsor requirements for grants and contracts
  • Negotiate contract terms and conditions with sponsors
  • Provide institutional signature for all award documents
  • Establish sponsored award

Post-award management:

  • Sponsored Account Management
  • Monthly Account Reconciliation
  • Quarterly Review of Sponsored Accounts with the Principal Investigator
  • Labor Planning and Projections
  • Procurement Assistance
  • Assist in interpreting sponsor guidelines and conditions as well as institutional polices

Post-award administration:

  • Establish and manage sponsored project accounts in USNH Financial System – Banner
  • Complete invoicing and financial reporting requirements
  • Provide cash management services
  • Manager closeout of awards

Compliance Services:

  • Aid in effort reporting and certification
  • Aid in documenting cost sharing/matching funds
  • Assist with equipment purchases as well as foreign travel approval
  • Coordinate and assist with internal and external audits and required sponsor financial reviews
  • Provide research community workshops and trainings on research administration

Subaward Services:

  • Offer guidance at each stage of the subaward lifecycle to include proposal, issuance, management, and closeout
  • Draft and negotiate subawards
  • Draft and negotiate subaward modifications
  • Complete regular and ongoing subaward compliance checks and monitoring activities
  • Manage closeout of subawards
Contact Information

Sponsored Programs Administration
Service Bldg. Room 111
51 College Road
Durham, NH 03824
Phone: (603) 862-4865
Fax: (603) 862-3564

Support Team for the Administration of Research
Morse Hall
8 College Rd.
Durham, NH 03824