Please note that the information on this page is for the Summer 2023 term and the 2023-2024 academic year. Information pertaining to the current 2022-2023 academic year is available in the 2022-2023 Room & Board Agreement.
When you choose to live on campus, you are committing to a full academic year (Fall & Spring semester) housing assignment. The Room and Board Agreement, which students agree to as part of the housing application, clearly states this as part of the terms and conditions of living on campus. We recognize that there may be times when a student needs to cancel their on-campus housing assignment; however, requests to cancel are not guaranteed. Approved requests may be subject to cancellation fees. Please read the cancellation information and process thoroughly.
Types of Cancellation
There are two types of cancellation - approved and non-approved. Each type is subject to its own cancellation schedule of fees and refunds.
- An approved cancellation means that the reason for cancelling housing meets one of the pre-approved grounds for cancellation.
- A non-approved cancellation means that the reason for cancelling housing does not meet one of the pre-approved grounds for cancellation.
Approved Cancellations
The following reasons constitute the only approved reasons for release from the Room & Board Agreement and an on-campus housing assignment:
- Graduation in December – Housing will verify this information with the Registrar’s office.
- Internship – Internship must be for UNH credit and at a distance that would prohibit living in campus housing. Student is responsible for ensuring that verification of internship is submitted to Housing by the appropriate University department.
- Leave of Absence or Official University Withdrawal – UNH Registrar’s office will automatically alert Housing when your withdrawal is processed.
- UNH Sponsored Study Abroad, National Student Exchange or Washington Center – Must be a University sponsored program. Student is responsible for ensuring that the appropriate University department provides written verification to Housing.
- Academic Suspension – Housing is notified by the Registrar's office when a student's is academically suspended from UNH.
Expand the section below to view the schedule of fees/refunds for approved cancellations.
Approved cancellations are subject to the following cancellation schedule:
| STUDENTS WITH FULL ACADEMIC YEAR AGREEMENT (FALL & SPRING SEMESTERS) | |||
|---|---|---|---|
| Petition for Release Submitted | Cancellation Fee | Refund of Fall Semester Charges |
Refund of Spring Semester Charges |
| By August 1 | No Fee | 100% | 100% |
| By August 15 | $500 | 100% | 100% |
| By first Friday of Fall semester | $750 | Pro-rated to checkout date | 100% |
| By second Friday of Fall semester | $1000 | Pro-rated to checkout date | 100% |
| By fourth Friday of Fall semester | $1500 | Pro-rated to checkout date | 100% |
| After fourth Friday of Fall semester and prior to first day of Spring semester |
No fee | No refund | 100% |
| By first Friday of Spring semester | $750 | No refund | Pro-rated to checkout date |
| By second Friday of Spring semester | $1000 | No refund | Pro-rated to checkout date |
| By fourth Friday of Spring semester | $1500 | No refund | Pro-rated to checkout date |
| After fourth Friday of Spring semester | No fee | No refund | No refund |
| STUDENTS WITH SPRING SEMESTER ONLY AGREEMENT (NOT APPLICABLE FOR STUDENTS WITH FULL ACADEMIC YEAR AGREEMENT) | ||
|---|---|---|
| Petition for Release Submitted | Cancellation Fee | Refund of Spring Semester Charges |
| By January 15 | No fee | 100% |
| By first Friday of Spring semester | $750 | 100% |
| By second Friday of Spring semester | $1000 | Pro-rated to checkout date |
| By fourth Friday of Spring semester | $1500 | Pro-rated to checkout date |
| After fourth Friday of Spring semester | No fee | No refund |
Non-Approved Cancellations
Requests for release from the Room & Board Agreement for any other reason, than what is listed in the Approved Cancellations section above, are considered non-approved. Common examples of non-approved cancellations include, but are not limited to:
- Students who live on campus for the Fall semester and want to move off-campus for the Spring semester
- Students who live on campus for the Fall semester and want to commute for the Spring semester
- Students who live on campus for the Fall semester and want to move into a Fraternity/Sorority housing for the Spring semester
Expand the section below to view the schedule of fees/refunds for non-approved cancellations.
Non-approved cancellations are subject to the following cancellation schedule:
| STUDENTS WITH FULL ACADEMIC YEAR AGREEMENT (FALL & SPRING SEMESTERS) | |||
|---|---|---|---|
| Petition for Release Submitted | Cancellation Fee | Refund of Fall Semester Charges |
Refund of Spring Semester Charges |
| By June 1 | $500 | 100% | 100% |
| By August 1 | $1000 | 100% | 100% |
| After August 1 | No fee | No refund | No refund |
| STUDENTS WITH SPRING SEMESTER ONLY AGREEMENT (NOT APPLICABLE FOR STUDENTS WITH FULL ACADEMIC YEAR AGREEMENT) | ||
|---|---|---|
| Petition for Release Submitted | Cancellation Fee | Refund of Spring Semester Charges |
| By January 15 | $500 | 100% |
| Before first day of Spring semester | $1500 | 100% |
| As of first day of Spring semester | No fee | No refund |
Requesting a Cancellation
All cancellation requests must be submitted online via the Petition for Release in the Housing Portal. Follow the steps below to submit a Petition for Release.
- Log in to your Housing Portal (click the blue button below)
- Navigate to My Booking on the menu bar
- Click the blue 'Select' button on the semester you are petitioning for
- Select the Petition for Release option, complete the form and submit.
IF YOU HAVE QUESTIONS ABOUT CANCELLING YOUR ASSIGNMENT, PLEASE CONTACT HOUSING.
Cancellation FAQs
All decisions will be delivered to the requesting student via their UNH email. We process requests as quickly as we can, but a date of when a decision is available can be impacted by a variety of factors, including missing information in the request, failure to respond to questions from our office, verification with another campus department, and the number of petitions pending to be processed.
It’s not quite that simple. The Room & Board Agreement is not transferrable, meaning we do not simply transfer your commitment to another student. Additionally, we do not always have a waitlist of students wanting on-campus housing. It is very important that we maintain occupancy levels in order to meet our budgetary requirements and keep housing rates as low as possible.
No, you will not be released from the Room & Board Agreement in order to move to a fraternity or sorority house. UNH's Fraternity & Sorority Life office and FSL organizations are aware of this policy.
At this time, part-time students are welcome to apply for on-campus housing! Please note the following important details for part-time students:
- If you are a full-time student for the Fall Semester and become a part-time student in the Spring semester, this does not automatically release you from your housing commitment. If you are changing to a part time status student, please contact Housing to discuss this change.
- If occupancy projections anticipate a high need for on-campus housing for full-time students, part-time students may be placed on the waitlist and will be offered space according to waitlist protocols.
Students with full academic year (Fall & Spring semesters) housing assignments and dining plans, who have had a request to cancel be denied, are responsible for paying for their full academic year charges.
If you have circumstances that you believe will prevent you from meeting any due dates, please contact Housing to discuss your situation.
