Requesting Accommodations

Students in the classroom

SAS provides a wide range of accommodations (academic, housing, parking, etc.) to qualified students with disabilities. This interactive accommodations process begins with student self-identification through registration with SAS. 

 

Once you have decided to request accommodations, you will be required to:

1. Register with SAS
Step one lets SAS know that you would like to request accommodations and provides us with more information on what you are requesting. This occurs through a program called Clockwork, which is a program you will also use to send your accommodation letters.

2. Submit documentation
Part of the accommodations process is the submission of documentation. Documentation comes from a licensed provider and gives SAS more information on your disability, as well as your functional needs. Please note that the processes for documentation are different for housing-only requests.

3. Schedule to meet with SAS
Once you have completed the registration and submitted documentation, you will contact SAS to make an appointment. In that appointment, we will talk with you about your condition, your request, and about the possible options. Accommodations may be approved at this time, but often the approvals occur after the meeting.


Through this process you will need to provide documentation (please see the General Documentation Guidelines or the Housing-Only Documentation Guidelines for direction on what to provide), make an appointment to review/discuss your request, and identify and discuss appropriate accommodations. Once accommodations have been approved, SAS will create an accommodation letter that you will send to your faculty at the beginning of each semester.

 

The ADA defines a person with a disability as (1) a person with a physical or mental impairment that substantially limits a major life activity, (2) has a history of such impairment or (3) is regarded as having such impairment. While the ADA offers protection from discrimination for individuals who have a record of impairment and people who are regarded as having a disability, there are no accommodations necessary without a functional impact(s).

EXAMPLES:

  • A student with LD or ADD/H who has difficulty taking exams and/or notes due to tracking, processing speed, or multi-tasking. Extended exam time, a separate location, or access to copies of notes/recording lectures may be appropriate accommodations.
  • A student with PTSD who may have difficulty with certain topics, have unexpected absences, or need access to a quick exit. Allowance for absence(s) or leaving class or specified seating may be appropriate accommodations.
  • A student taking medication and/or has ongoing medical appointments. Priority registration, allowance for absence(s), make-up of missed exams/quizzes, or extended deadlines for assignments may be appropriate accommodations.

A substantial limitation is one that significantly limits or restricts a major life activity such as hearing, seeing, speaking, breathing, performing manual tasks, walking, caring for oneself, learning or working. An impairment that substantially limits one major life activity need not limit other major life activities in order to be considered a disability.

An impairment that is episodic or in remission is a disability if it would substantially limit a major life activity when active. The determination of whether an impairment substantially limits a major life activity shall be made without regard to the ameliorative effects of mitigating measures (e.g., glasses, medication).

Yes. SAS does provide accommodations for students with temporary conditions. If you have a temporary condition, then please proceed through the interactive accommodations process (registration, documentation, and meeting with SAS).

You can request accommodations at any time. There is no deadline to make contact with SAS, complete the Online Intake, or provide documentation to SAS. The process of identifying and determining accommodations is an ongoing conversation. Students should provide additional documentation and/or talk with SAS as concerns and needs arise, or as the condition of the disability changes.

However, we always recommend that you request accommodations as soon as possible. There is no deadline to request accommodations or send accommodation letters. However, there are no retroactive accommodations.

No. All students are responsible for requesting accommodations personally. While SAS and others can help you navigate the process, you are responsible for requesting accommodations. Communication with parents (or others) will only be done with your explicit permission in keeping with FERPA requirements.

The accommodations process varies in terms of how long it will take. If you complete the intake and submit appropriate documentation, then SAS generally can schedule a meeting with you within a week of your request. However, there are high volume times within SAS, and in those times, we will do our best to meet with you as soon as possible.