Employee Frequently Asked Questions

Here you’ll find answers to some common questions that HR receives.

  1. I lost my W-2 form, what do I do?
    Payroll issues all W-2 forms. You may reach them at (603) 862-1400.  They are also available and accessible in electronic form by logging into your WISE account.
  2. Do I need to submit a W-4 Form every year?
    You only need to submit a W-4 when you have a change in marital status or the number of exemptions, or if you want additional money taken out. If you are non-status, you can use a W-4 to change your home mailing address. If you claim EXEMPT on your W-4, you need to submit a new W-4 each year by February 15 to continue claiming EXEMPT.

    Changes to your W-4 can be electronically by logging into your WISE account, or you can submit the form to Payroll, 2 Leavitt Lane.

  3. I have more than one part-time job on campus. Do I need to submit a W-4 for each job?
    You only need to submit one W-4 for all jobs.
  4. Who is required to have working papers?
    At the University of New Hampshire, we employ youths between the ages of 14 and 17. Youths between the ages of 14 and 15 are required to have working papers that have been signed by the parent or legal guardian. They get these working papers from their school system. Youths between the ages of 16 and 17 are required to have a State of New Hampshire Proof of Permission for the Employment of a Youth age 16 or 17 Form signed by the youth's parent or legal guardian permitting the employment on file with Human Resources. This written document is required even if the 17 year old youth has graduated from high school. Additional information is available here.
  5. I have recently had a change in status (married, divorced *, widowed, birth). What happens to my benefits?
    Please visit HR's Change in Status page.
  6. I've been selected for Jury Duty. How is my pay affected?
    For Faculty and Staff regular pay continues as long as the employee submits a check to the University for the amount of their Jury Duty earnings (not including reimbursement for travel and meals). For more information view the USNH Leave policy regarding Jury Duty and Witness Leave.
  7. What is the EAP?
    The Employee Assistance Program (EAP) is a prepaid benefit by the University System of New Hampshire (USNH). It offers a highly professional, confidential counseling and referral service to employees and your families (spouse and dependents) to provide assistance with a variety of issues that may interfere with your work or personal life. Local counselors are available off-campus (anywhere in the U.S.) and in your home communities. To schedule an appointment call 1-800-424-1749.
  8. I have questions about my retirement options. When will there be retirement vendor representatives on campus?
    Both vendor representatives (TIAA and Fidelity Investments) are on the Durham campus several times each month.  Representative’s are available to meet with you in person or over the phone. To view campus visit dates and to schedule an appointment see Retirement Information Sessions.
  9. In the winter, I hear on the radio that curtailed operations has been called and that only "essential personnel" need to report to work. How do I know if I am considered "essential personnel?"
    Employees who are designated as "essential personnel" will be so advised by their supervisor.  For more information see UNH Curtailed Operations.
  10. I have a situation in my workplace that has not been resolved informally to my satisfaction. Can I file a complaint or a grievance?
    You may proceed with your issue by contacting your HR Partner for assistance. The Fast and Impartial Resolution (FAIR) complaint and grievance process provides for the fair and equitable resolution of complaints, misunderstandings, and grievances for University benefits-eligible employees who are not in the initial introductory period.
  11. I would like to post a position vacancy but it’s not a position located at UNH or USNH. How would I go about that?
    If you are looking to post a non-USNH vacancy, please contact our UNH Career Center at 603-862-2064. You can also visit their website at: www.unh.edu/uacc
  12. How do I change my address?
    Please view the instructions on this form for both business and/or residential address changes: USNH Change of Address form.  Follow the instructions on the form for submitting the change(s) to your campus.