Payment/Cancellation/Refund—Housing

C. Payment/Cancellation/Refund-Housing

The University will establish housing fees yearly and will announce these proposed fees for each academic year at the time of housing sign-up during Semester II. Fees are considered proposed until approval is granted by the Univeristy Board of Trustees.  Upon nonpayment of fees or any charges herein provided, the University may refuse to register the student for the next semester, issue grade reports of work done, or allow the student to be graduated. Semester payment is due when indicated on the bill or prior to occupancy, whichever is earlier.  Graduation, official withdrawal from the University, academic suspension from the University, or mutual consent of the parties constitutes the only basis for release from this financial responsibility.

  1. Deposit.  All students intending to reserve a space in University housing must pay a housing deposit. The housing deposit will be applied against the semester housing fee.  Once paid, the Deposit Refund Schedule (C2) applies.
  2. Refund Schedule.  In order to ensure that accommodations are available to students wishing to live on campus, the University will refund to the student his/her housing fee at the following rates (unless otherwise agreed by the Director of Housing or required by law). Subsequent to occupancy, no release from this Agreement or refund can be considered unless the assigned room or apartment is left clean and all sign-out procedures including return of keys and settlement of obligations are completed. In such cases when release is granted, the effective date of release will be determined by the date of such completion.
    1. Deposit Refund Schedule
      1. Written cancellation of this Agreement by the student to the Department of Housing or cancellation by the University for disciplinary or non-renewal actions will result in the following refund schedule. Semester I cancellations postmarked or received by the Department of Housing on or before June l result in a 50% refund of the housing deposit paid. Cancellations postmarked between:
        1. June 2 and July l :  25% of deposit refunded to student;
        2. July 2 and August l5:  Student forfeits entire housing deposit.
        3. August l6 and before Friday of the first week of fall semester classes:  Student charged 25% of full semester housing fee.
      2. If a student officially withdraws from the University and cancels in writing to the Department of Housing and does not move in to their assigned space prior to the first day of fall semester classes, only the entire deposit is forfeited.
      3. If the agreement is canceled, any amount of housing fee/deposit refund due a student will first be applied to said student's current University charge.
      4. If a Promissory Note was signed by the student in lieu of paying the housing deposit, student will be financially responsible for cancellation charges as if they had paid the deposit.
      5. Students who are offered and accept housing beginning with Semester II and subsequently notify the Department of Housing of cancellation prior to hall opening forfeit the Housing Deposit.
    2. Semester I Refund Schedule
      1. If by Friday of the first week of classes the student fails to occupy the assigned room, or cancels the agreement by mutual consent or for any of the reasons in section C, the Agreement is canceled and the student receives a 75% refund of the semester's housing fee.
      2. Cancellation for any of the reasons in section C or by mutual consent after the first week of classes and within 30 days will result in a 50% refund of the semester's housing fee.
      3. Cancellation of the Agreement for any of the reasons in section C or by mutual consent after 30 days will result in no refund of the housing fee.
      4. Students who check in or move into a hall or apartment and subsequently move out without consent of the Department of Housing, and do not withdraw from the University, are charged the full housing fee.
      5. If the agreement is canceled, any amount of housing fee/deposit refund due a student will first be applied to said student's current University charge.
      6. Residents evicted or suspended for reasons of conduct will be financially responsible for that semesters rent.
    3. Semester II Refund Schedule
      1. Requests for early termination of this Agreement at the end of Semester I can be considered ONLY IF RECEIVED IN WRITING BY THE DEPARTMENT OF HOUSING BEFORE THE SECOND FRIDAY IN NOVEMBER. Should any such release be possible, priority will be given to students whose requests show extreme hardship, not necessarily financial, and to those students whose academic programs require them to relocate while still enrolled at the University. Semester I students who have NOT been granted early termination of the Room and Board Agreement for Semester II will be charged the full Semester II housing fee. Any and all portions of the refund schedule do not apply to such students.
      2. Students who are offered and accept housing beginning with Semester II and subsequently notify the Department of Housing of cancellation prior to hall opening forfeit the Housing Deposit.  Cancellations by such students after hall opening, the Semester I Refund Schedule (C.2b) will be followed.
      3. Residents evicted or suspended for reasons of conduct will be financially responsible for that semesters rent.
    4. Summer Refund Schedule
      1. Failure to occupy the assigned room or written notification from the student of cancellation of the Agreement or of official withdrawal from class(es) within the first seven (7) days of residence, the student is charged for 1/2 of the Agreement amount.
      2. Written notification from the student of cancellation of this Agreement after the first seven (7) days of residence, the student is charged for the full amount of the Agreement