Exhibitor Table Information and Guidelines for University Day
University Day Student Activities Fair and Picnic
The University Day event at the University of New Hampshire signals the beginning of a new school year. Part of the University Day celebration includes a student activities fair held outside on the lawn of Thompson Hall. There are over 200 exhibitor tables primarily catering to the student population in addition to family entertainment and a complimentary barbecue on Main Street. The campus community, including students, faculty and staff, and residents in the surrounding towns of Durham, Lee and Madbury, are invited to attend. In the past three years the attendance rate has averaged 6,000 - 8,000 guests.
Exhibitor Tables for External Organizations
How will this help my business?
If your business offers services or products targeting potential customers primarily between 18-24 years of age then this is a good marketing investment for you. Your exhibit will establish top-of-the-mind awareness among a majority of the UNH student body, as well as the staff, faculty and local residents who attend this annual community-wide celebration. In addition, your promotional package includes prominent placement on the following marketing materials:
- UNH University Day Web Page that serves as the main information source for the event
- Activity map – displayed on the Web and as posters at the event
What can I exhibit?
Exhibitors can present their business or products in an informal, visual and interactive manner. The more interactive your exhibit, the more exposure you will receive to potential customers. Exhibiting at the University of New Hampshire University Day Event can help you accomplish the following:
Business opportunities: you can demonstrate and describe how your business provides services and/or products that are competitive in the marketplace.
Networking: you will find potential customers, partners, or talents; getting to know your peers in the community helps your business.
*Please note exhibitor tables are to exhibit goods and services only. No sales transactions will take place at University Day.
What are the date and times for University Day?
Tuesday, September 15th, 2009. The event begins at 3:30 p.m. and ends at 6:30 p.m.
How much does it cost?
$300 for a six-foot table and two chairs. There are only 20 tables available for paid exhibitors. Tables are reserved on a first-come, first-served basis. Paid exhibitors are strategically placed to provide ample viewing traffic. (Non-paid exhibitors include student organizations and university departments).
What information needs to be submitted to secure an exhibitor’s table?
Please go to the Web site and complete the registration form to secure your reservation.
Exhibitor setup and breakdown times
- All exhibitors must check-in at the information booth
- Setup time begins at 2:00 p.m. Exhibitors are responsible for their own setup.
- All exhibits must be setup by no later than 3:00 p.m.
- Breakdown should be completed by 7:00 p.m.
- An exhibitor’s map will be provided to exhibitors prior to the event to help identify table location
- Parking: Exhibitors can unload equipment by using the Thompson Hall driveway then parking their vehicle in Parking Lot A. Please go to: http://www.unh.edu/transportation/visitor/ for a parking lot map and directions.
Exhibitor Guidelines
- Exhibitor tables must be staffed by one or more people during the entire event from 3:30 – 6:30 p.m.
- All exhibitors must limit their materials to table-top displays only. Free-standing displays require special permission from the event contact in order to designate sufficient room.
- Exhibitors are responsible for their own signage.
- Bring a promotional item as a give-away to increase traffic. You can also encourage deferred sales by distributing coupons to event attendees to be redeemed at your place of business after the event. Candy and promotional items that result in littering are strongly discouraged.
- Security is not provided for the exhibit area and it is the exhibitor’s responsibility to remove all materials, or accept full responsibility for materials that have been left when the table is not staffed. The exhibitor understands that the University of New Hampshire does not maintain insurance coverage covering the exhibitor’s property and it is the sole responsibility of the exhibitor to obtain such insurance. At the conclusion of the event, the exhibitor is responsible for removing all of his/her materials and equipment.
- Please note there will be musical performances throughout the event that compete for sound. Sound-generating equipment such as a CD player may be ineffective.
Exhibits
The University of New Hampshire reserves the right to refuse the application of any exhibitor whose display, materials, products or overall exhibit is deemed inappropriate for presentation at University Day. This includes but is not limited to the promotion of alcohol, tobacco, and adult entertainment.
Rain Date/Cancellation
The rain date for University Day is Wednesday, September 16th. All the times remain the same. In the event of a cancellation because of labor disputes, fire, flood, or act of God, actions against or involving the University of New Hampshire or other unforeseen circumstances beyond the control of the University of New Hampshire, the liability of the University to each exhibitor shall be limited to a refund of the exhibit fee received from the exhibitor, less a reasonable amount to cover administrative costs incurred. The University of New Hampshire reserves the right to change the location or dates of the event. The exhibitor agrees to contact the Office of Presidential Events and Programs at the University of New Hampshire if he/she intends to withdraw as an exhibitor. Canceling exhibitors will not receive a refund, barring unusual circumstances. It is understood that upon withdrawal from the event, the exhibitor loses all rights and privileges as an exhibitor and that any space regardless of confirmation status is released to the Office of Presidential Events and Programs.
Academic Convocation 
