Fraternity & Sorority Social Policy (2017)

Statement of Purpose:   The Interfraternity Council (IFC), the College Panhellenic Council (CPH), along with University of New Hampshire (UNH) have established this set of rules to reduce risk for the members and associates of its recognized organizations. The implementation, monitoring, and enforcement of this policy is essential in fostering a safe, positive and respectful environment for the recognized Fraternity and Sorority Community at the University of New Hampshire.

Throughout the course of this document, the terms "fraternity", "chapter", and "organization" are used to identify both men’s and women’s Greek Letter organizations. The term "event" is used to identify social event (defined below). The terms "member" refers to under-graduate/graduate student member enrolled full-time at UNH.

Statement of Risk: The Social Policy of the IFC, and CPH, and UNH includes the following provisions and shall apply to all fraternity entities and all levels of fraternity membership. IFC/CPH do not approve social events, but must be informed as to their occurrence.

Social Event: Any event held on chapter premises, or any situation sponsored or endorsed by the chapter, or any event an observer would associate with the fraternity/sorority where alcohol is present. Social events include, but are not limited to, formal third-party vendor events ("cocktails"), fraternity sponsored/hosted events, and brotherhood/sisterhood events. Please see our resource page for helpful information on determining if your event is a chapter event.

1. Authority

All recognized organizations of the IFC/CPH at UNH must adhere to this policy unless written documentation is received by the chapter’s respective council at least seven days prior to the event. The chapter’s respective council must give final approval of such an exception. No exception may violate any local, state, federal laws and/or National policies.

The monitoring body for each organization is its respective Greek council and the Fraternity & Sorority Life Coordinator.

The sponsoring organization(s) must follow all state and local laws, the IFC/CPH Social Policy, FIPG/insurance, National/International regulations, and the UNH Student Rights, Rules and Responsibilities Handbook.

If the sponsoring organization(s) fail(s) to comply with all state and local laws, the IFC/CPH Social Policy, FIPG/insurance, National/International regulations, and the UNH Student Rights, Rules and Responsibilities Handbook in the preparation for the function, the IFC President, the CPH President, and the Coordinator for Fraternity and Sorority Life have the authority to cancel the said function prior to its start.

Most (inter)national fraternity organizations have their own policies about social events. Chapters at UNH must follow whichever policy is stricter.

2. Responsibility

Students and organizations may be referred to the appropriate conduct board to answer allegations about behavior.

The sponsoring organization(s) is/are responsible for providing a safe environment for its members and guests. The sponsoring organization(s) must be in compliance with all fire codes and regulations, with particular attention to the maximum occupancy rating of the event as determined by the Durham Fire Department.

3. Registering a Social Event

A roster from each recognized organization must be submitted within the first two weeks of each new semester to the Fraternity & Sorority Life Coordinator. The roster must include all members’ names, student ID numbers, executive position and executive phone numbers and email addresses. Events may not be registered before these rosters are received.

Social Chairs and Presidents must schedule a meeting with the Fraternity & Sorority Life Coordinator prior to holding their first social of the year in order to verify all policies and procedures are understood and to maintain the safety of the event.

Any recognized organization planning to host an event must inform the Fraternity & Sorority Life Coordinator by 12:40 p.m. on the Tuesday preceding the scheduled event. The method for notifying these people is to fill out the Greek Social Event Registration Form. This form is located on Wildcat Link under Office of UNH Greek Life. All events that meet the opening definition of "event" must be registered regardless of the day that event occurs. Events should not occur during times that will interfere with members’ and guests’ academic schedules. Alcohol related events are not to begin before 6:00 p.m., unless otherwise approved by the Coordinator for Fraternity and Sorority Life. Events must end by 2:00 am. Guests and alcohol are not permitted to enter a registered social event after 1:30 am. An event may not be hosted by an organization(s) for more than a total of five hours. The exact hours of the registered event must be indicated on the FSL Social Registration form.

When planning Co-sponsored social events between a Fraternity and Sorority involving alcohol the chapters should pay close attention to their (inter)national policies for what requirements are expected to be met in regards to paperwork, security and safety.

An accurate guest list must be submitted to the Fraternity and Sorority Life Coordinator via email by noon on the business day prior to the event. Example: If a social is being held on a Thursday night, the guest list must be turned in on Wednesday at noon. During the event, each guest that actually attends shall be marked off by an experienced chapter member. We do not recommend having new members work the door of social events. This list must contain actual members that plan to attend and not just be a chapter roster. The marked guest list should be typed or clearly identifiable and must be submitted to the Fraternity & Sorority Life Coordinator by 5 p.m. on the first business day following the event. For suggestions and best practices on building a guest list and tracking attendance please see the resource section of the Fraternity & Sorority Life Website.

An organization may not sponsor or host more than one social event within a 24 hour period.

No social events may be held with organizations that are not recognized by the University of New Hampshire. No social events may be held during freshmen summer orientation. No social events may be held prior to the first Friday of the week classes begin each semester.

The IFC/CPH strongly recommends the presence of independent security assistance for monitoring of guest behavior, ID verification and overall assistance in risk management. Be sure to refer to the organization’s (inter)national headquarters’ policy about hiring security.

4. Social Event Rules and Requirements

In reference to guests, all social events shall be strictly BYOB (Bring Your Own Beverage). No one under the legal drinking age of 21 should consume or bring alcohol into an event. No one shall be allowed by the sponsoring organization(s) to bring more than six standard drinks (examples include 6, 12 ounce beers, 4, 12 ounce malt beverages, 1 750 mL of wine) Hard Alcohol may only be consumed at Third Party Vendor events when served by a licensed bartender. Please see our resource guide for recommendations on having a successful BYOB Event.

No alcoholic beverages may be purchased through chapter funds nor may the purchase of the same for members or guests be undertaken or coordinated by any member in the name of, or on behalf of, the chapter. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under the legal "drinking age"). The purchase or use of bulk quantity of common sources of such alcoholic beverages (i.e. Kegs or cases, punch, lined trash cans, party balls, "brothers’ beer", etc.) is prohibited. No chapter may co-sponsor or co-finance a function where alcohol is purchased by any of the host chapters, groups or organizations.

To bring alcohol into a social event, invited guests must produce proper identification, such as a valid driver’s license or passport indicating that they are least 21 years of age. These individuals must wear a wrist-band given by the sponsoring organization(s). Wristbands shall be picked up from the Fraternity & Sorority Life Coordinator prior to the event occurring. Wristbands are funded by IFC/CPH. Individuals who are under 21 must also show proof of identification. It is recommended that guests who are under 21 are marked with something that would indicate they should not be drinking, such as "X"s on their hands. In addition, IFC/CPH requires the checking of UNH ID for all guests, and the chapter must identify any non-UNH guest on their list. Student(s) perceived as being intoxicated will not be permitted to enter the social event.

Under no circumstances may any person(s) who voluntarily or involuntarily leave the premises, be allowed to re-enter the social event, with the exception of residents and members of the sponsoring organization(s).

OPEN PARTIES, meaning those with unrestricted access by non-members of the fraternity, without specific invitation, where alcohol is present, shall be forbidden. All social events are to be closed functions with invited guests only. All guests must present proper identification. Only members attending the event are allowed to invite guests. Guests are limited to three people per each member attending the event and must not go over fire code capacity.

The sponsoring organization(s) is/are responsible for providing seven monitors for all social events. If the event is a co-sponsorship each organization would provide seven sober monitors. At least one of the monitors must be an executive officer of the organization. There must be at least one monitor (from each organization sponsoring) present at the entrance to the social event at all times throughout the duration of the event. All of the names of the monitors must be submitted on the event registration form. All monitors must be accessible at all times during the event. All monitors will be substance-free before, during and after the event (until 9 a.m. the next day).the event.

The sponsoring organization(s) is prohibited from collecting money in association with a social event (ie. Donations, tickets, raffles, bands).

An adequate amount of food and non-alcoholic beverages, and a sign indicating their location must be available at all functions where alcohol is present. The alternative food and beverages must be located in an easily accessible area of the event. A supply of alternative food and beverage must be kept throughout the duration of the registered event.

Sponsoring organization members are permitted to search backpacks, bags, and parcels. If a guest does not permit such a search, the sponsoring organization or any of its members has the right to deny that guest entrance to the social event.

The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on chapter premises or during a fraternity event or any event that any observer would associate with the fraternity, is strictly prohibited.

All rush activities associated with any chapter will be a DRY rush function.

No alcohol shall be present at any pledge/associate/novice/new member program, activity or ritual of the chapter.

No member shall permit, tolerate, encourage, or participate in "drinking games".

Social events must be contained inside the facility; drinking on the lawn is prohibited.

5. Third-Party Vendors

Third-party vendors must be licensed and insured. The third-party vendor must sell alcohol by the drink at a true cost, may not charge a flat-rate at the entrance for all you can drink or to subsidize the cost of drinks, and must identify all customers and serve only those of drinking age. Please see our resource guide for helpful information about Third-Party Vendors.

No fraternity may be allowed to obtain a liquor license for any purpose. The third-party vendor is responsible for having their own liquor license.

No advertising is allowed for social events in which alcohol is present.

No chapter may co-sponsor an event with an alcohol distributor, charitable organization, or tavern (tavern defined as an establishment generating more than half of annual gross from sales of alcohol) where alcohol is given away, sold, or otherwise provided to those present.

6. Other Risk Areas

In compliance with FIPG/insurance, National/International regulations, state and local laws and the UNH Student Rights, Rules and Responsibilities Handbook.

HAZING:  No chapter, colony, student or alumnus/a, under any circumstance shall conduct nor condone hazing activities. See UNH Hazing Policy for more detail.

SEXUAL VIOLENCE:  No chapter, under any circumstance, shall tolerate or condone any form of sexist or sexually abusive/violent behavior on the part of its members whether physical, mental or emotional. This is to include any actions which are demeaning to women or men, including but not limited to date rape, gang rape, physical or verbal harassment.

7. Violations

Students and organizations may be referred to the appropriate conduct board to answer allegations about violations to this policy. This policy falls under the jurisdiction of all State and Local laws, and the UNH Student Rights, Rules and Responsibilities Handbook and policies. Any additional violations of codes besides the IFC/CPH social policy will be handled by the appropriate judicial body or bodies.