COVID-19 Updates for OE Staff

The UNH Office of Outreach and Engagement is closely monitoring the ongoing Coronavirus (COVID-19) crisis as the safety of our students, event participants and staff remain our overriding priority. Outreach and Engagement has adopted a plan for phased resumption of programs with the intent of significantly reducing the potential spread of COVID-19 within our community.

We sincerely appreciate staff’s attention to COVID-19 protocols. As changes in protocols become necessary, more communications of this nature will occur. Please contact Amy Ouellette, member of the COVID-19 Outreach Task Force  with questions about the program approval process, personal protective equipment or health screening.

Status of Outreach and Engagement Operations

Beginning July 13, we are operating in a modified version of Phase 3 in the Plan for Phased Resumption of Programs. The enrollment limit of 10 individuals for outdoor programs has been increased to 25 participants. Activities must still meet the "essential" requirements. Individuals must use face coverings, maintain 6 ft social distancing, may not share tools, equipment, or materials, and adequate hand sanitizer and/or hand washing stations must be available to program participants. Health screening and all other guidelines must be followed.


Any plans for in-person programs must be approved by the Outreach and Engagement Office. Proposals are submitted through the UNH Extension, Outreach and Engagement Activity Request Form. Any programs with minor participants should use the UNH Youth Program Approval Request Form.


UNH will not provide face coverings to volunteers or program participants. Volunteers and registered program participants should be told to bring their own face coverings to program activities. Staff should consult their department administration about purchasing disposable face masks for participants who do not bring their own to events.


A simple health screening will be completed by program participants on the day of each event. Health screening data will be valuable should contract tracing be required in the event of a positive case of COVID-19. More details regarding the health screening will be forthcoming.

Message from the Outreach and Engagement COVID-19 Task Force:

As promised in the message sent 6/13/20, by the COVID-19 Outreach Task Force, we are providing more detail regarding the newly developed health screening protocols in place to reduce the potential spread of COVID-19 within our community.

Again, we sincerely appreciate staff’s attention to COVID-19 protocols. Please contact Amy Ouellette, member of the COVID-19 Outreach Task Force with questions about the program approval process, personal protective equipment or health screening.


Health Screening for Participants

A simple health screening will be completed by program participants each day they are attending a UNH event.  Health screening data is important and valuable should contact tracing be required in the event of a positive case of COVID-19.

To prevent the spread of COVID-19 and reduce the potential risk of exposure, participants must:

  • Complete a mandatory health screening questionnaire
  • Wear cloth or disposable face coverings.  UNH will not provide face coverings to participants
  • Maintain physical distancing of a minimum of six feet between participants
  • Do not share equipment, devices, or other supplies
  • Maintain hygiene practices

Additional Notes:

  • The participant health screening is a Qualtrics Survey.
  • The assessment must be completed each day a participant is attending a UNH event.
  • If all health protocols are met, the participant receives a green check upon completion. The green check must be presented at point of entry. We recommend they complete the screening on a mobile phone and save a screenshot or photo to present upon arriving at the event/program.
  • Paper health screening forms are available for those who cannot use an electronic device. Information from paper forms will need to be entered into the Qualtrics survey by a staff member.
  • An email template is provided for program/event staff to use when sending the anonymous link.

Message from the Outreach and Engagement COVID-19 Task Force:

Beginning August 17, 2020, UNH Community Outreach, Extension, Youth Programs and Non-credit Continuing and Professional Education will be moving to Phase 4 of the reintroduction plan.


Key Updates Pertaining to Outreach Programs and Activities:

  • Programs, including “non-essential” may be conducted in-person with approval of a plan that demonstrates adherence to all COVID-19 protocols.

  • All program participants must complete and pass a health screening. Information related to the participant health screening was included in the July 20 newsletter from the O&E COVID-19 task force and can be found on the O&E website.  

  • Program room capacity is limited to one person per 36 square feet.

  • Please review the updated Reintroduction Plan for specific guidelines.

Key Updates Pertaining to Faculty and Staff of Units Reporting to the Office of Outreach and Engagement:

  • Only faculty and staff teaching, conducting research and/or providing administrative services may work on campus. Unit leaders notified employees if they are in this group. All faculty and staff working on campus must follow the UNH testing guidelines (a negative test for each week they will be on campus) and adhere to safety protocols.
  • Other staff who need to access their office in Durham, Manchester or Concord for less than 30 minutes must have negative test results within one week of their visit and have approval from the leader of their unit.
  • UNH Leadership asks that all staff who can work remotely do so. This is the expectation for most staff.
  • Extension staff must have completed and passed a UNH employee COVID-19 health screening whenever they are working outside their home office. Anyone staff interact with must also complete the participant health screening and follow safety protocols.

  • COVID-19 resources pertaining to all units within the Office of Outreach and Engagement are found here.

Please contact Amy Ouellette, member of the COVID-19 Outreach Task Force, with questions.

 

 

 

Message from Outreach and Engagement COVID-19 Task Force:
 

UNH Community Outreach, Extension, Youth Programs and Non-credit Continuing and Professional Education are in Phase 4 of the Reintroduction Plan. UNH Leadership asks that all staff who can work remotely do so. This is the expectation for most staff.


WHAT CHANGED

  • Staff may meet in-person if everyone adheres to UNH COVID-19 safety protocols.
  • With their manager's consent, staff can attend an external meeting, activity or professional development event that complies with UNH COVID-19 safety protocols.

NEW RESOURCE

  • UNH Printing Services is offering public program posters and handouts that include UNH COVID-19 safety protocols and a link (QR code) to the required participant health screening form.  Send orders to Amy Maki.

REFERENCES

  • Office of Outreach and Engagement   
  • Mandatory COVID-19 training via CEMS for all staff who are working outside their home.
  • UNH COVID-19 safety protocols
    • Wear a mask. 
    • Maintain a 6 feet distance between yourself and others. 
    • Frequently wash hands with soap and water for at least 20 seconds. Use hand sanitizer if water is unavailable. 
    • Routinely clean and disinfect common areas and surfaces. 
    • Extension staff must complete the health screening before working outside home. 
    • All UNH employees working on campus must get tested weekly. 
    • Group sizes are still limited to one person per 36 square feet inside and 25 people outside.

Send questions to Amy Ouellette, COVID-19 Outreach Communication Task Force member

Message from the Outreach and Engagement COVID-19 Task Force.
UNH Community Outreach, Extension, Youth Programs and Non-credit Continuing and Professional Education are in Phase 4 of the Reintroduction Plan.

What's Changed

The following practices must be adopted for work-related travel:

  • Whenever possible, no more than one person may occupy a vehicle to, from and at the work site.
  • If traveling to a remote site using a multi-passenger or standard vehicle, all passengers must wear a mask and maintain 6 ft social distancing.
  • In addition, only one person should be seated in each row and windows are open whenever possible.

COVID-19 Staff Protocols

If a participant becomes ILL whlle attending an event:

  • Follow all protocols as required by UNH, the Office of Outreach and Engagement, and/or your department. Consult with your supervisor if you have questions regarding these guidelines.
  • Should a person become ill or exhibit COVID-19 symptoms while at your program
    • Isolate the person from the rest of the group.
    • Ask the person to leave, with advice to contact their healthcare provider and provide a copy of or a link to: NH Community-Based COVID-19 testing options.
    • For programs with minors, staff must contact the parent/guardian for immediate pick up of the child. If the child is with a school or organization, staff must consult with the school/org leaders to have the child returned home as soon as possible.
    • UNH staff are encouraged to have both an isolation area and removal plan in place before hosting the event.
    • Close off and do not use any areas used by a sick person until after cleaning and disinfecting has occurred.
    • Inform your direct supervisor of the situation.
  • UNH staff responsibility: Because outreach events typically do not involve participants like UNH faculty, staff, or students, it is up to the participant to follow the advice of their own healthcare professional. Follow up may include COVID testing, contact tracing, quarantine or self-isolation. UNH staff should not provide health care advice to participants.
  • Participant return to ongoing program: Each situation will be different; for instance, a participant may have a positive COVID-19 test, or may be exposed to someone with COVID-19, or may be exhibiting symptoms.
  • Participants should follow NH Department of Health & Human Services (NHDHHS), guidelines:
    • Anyone with a positive COVID-19 test result must self-isolate for at least 10 days and be symptom free before having contact with others.
    • Anyone who is identified as being in close contact with an infected individual by NHDHHS is required to self-quarantine for 14 days and be symptom free before having contact with others.

References / Resources


UNH COVID-19 safety protocols

  • Wear a mask. 
  • Maintain a 6 feet distance between yourself and others. 
  • Frequently wash hands with soap and water for at least 20 seconds. Use hand sanitizer if water unavailable
  • Routinely clean and disinfect common areas and surfaces. 
  • Extension staff must complete the health screening before working outside home. 
  • All UNH employees working on campus must get tested weekly. 
  • Group sizes are still limited to one person per 36 square feet inside and 25 people outside.

CDC Resources


Common Terms

  • Close contact: A close contact is defined as being within 6 feet of an infected individual for at least 10-15 minutes, regardless of mask use.
  • Isolation: keeps someone who is infected with the virus away from others, even in their home.*
  • Quarantine: keeps someone who might have been exposed to the virus away from others.*
 
Send questions to Amy Ouellette, COVID-19 Outreach Communication Task Force member

Resources

All staff/faculty with approved activities will need to complete the COVID-19 Safety training module.

For UNH Users

Log in with your UNH Account. The training is available at the link below or under 'Training' on your dashboard.


For NON-UNH Users

  • Select the link below.
  • Under "Non-UNH employee/Student. click "Create Account"
  • During account creation:
    • for "User Status" choose "hourly emlployee"
    • select your Supervisor
  • Once the account is created, click the link below and log into the CEMS portal, still using the "Non-UNH Employee/Student" fields
  • Once logged in, you will be taken directly to the COVID19 Training Module
  • Click the "start online training" button to launch the training
  • Export the certificate of completion and send to your supervisor

 

COVID-19 Safety Training Module