Policies & Instructions
Effort certification is the mechanism used to verify that salaries and wages charged to each sponsored agreement are reasonable in relation to the actual work performed.
Principal investigators are responsible for ensuring that all effort commitments for their sponsored programs are:
- regularly reviewed to reflect actual work performed
- consistent with proposed effort
- and ultimately, certified.
Why it’s important
Federal cost principles for educational institutions (OMB Circular A-21* and Uniform Guidance) require that UNH have a system for documenting the distribution of charges for personal services on sponsored awards.
How to comply
Each UNH employee, except for students and non-permanent employees receiving a one-time payment, must complete UNH’s Required Effort Reporting and Certification Training at least every 3 years.
Communicate promptly via a written revised work plan with your Business Service Center (BSC) to assign labor distributions to new awards/activities and adjust for future charges to other UNH accounts as appropriate.
Get written approval from the Senior Vice Provost for Research for any fiscal year faculty and full-time staff members who are to be paid more than 95% of regular pay from sponsored programs. Some fiscal year full-time staff members in certain classifications (e.g., research scientist and research technicians) are expected to devote 100% time to Sponsored Programs; these positions are given categorical approval by the SVPR to charge 100% of their pay to Sponsored Programs
An Effort Certification must be completed annually by or for each salaried employee who received pay from one or more UNH Sponsored Programs under the Plan-Confirmation method during the Effort Certification period. Effort Certifications are to be provided to the UNH sponsored programs administration office no later than September 30 each year for the preceding UNH fiscal year.
The certified effort report includes cost-shared effort.
Unless specifically required by a federal sponsor to follow a different, acceptable method for payroll distribution, UNH adheres to the Plan-Confirmation method. Under Plan-Confirmation, the distribution of salaries and wages of professorial and professional staff applicable to sponsored agreements is based on budgeted, planned, or assigned work activity, periodically updated to reflect any significant changes in work distribution when those occur.
For details and training requirements, see: Effort Reporting and Certification in the Managing Awards section of the Research Office website.
SPA Accounting and Financial Compliance Staff can answer questions and advise you on how to comply with Federal Regulations and UNH’s effort certification policy.
*Awards issued on or after 12/26/2014 are subject to 2 CFR 200 - Uniform Guidance
PI Essentials: Guidance Document #7