Fellow Grievance Procedures

Fellowship Program

Grievance Procedures

Consistent with our apprenticeship process is the continual feedback loop that exists between fellows and senior staff and between all members of our staff.  If any staff member or Fellow has a concern about an aspect of the fellowship program or with another staff member or Fellow he or she may communicate it during any of our formal or informal meetings.

  1. For Fellow grievances concerning the fellowship program or a member of the PACS staff:
    1. Fellows are encouraged to speak with the Director of Training, their primary supervisor, or any other member of the senior staff with any dissatisfaction.  If the concern is resolved through consultation or informal mediation then no further action is taken. 
       
    2. If the Fellow is not satisfied with the response of the senior staff member, then the Fellow may request formal mediation.  The fellow's concerns and the staff's response are documented and a copy filed with the Director of Training within 3 working days of the initiation of the grievance procedure.   A review panel comprised of the Director of Training and two non-supervisory personnel (i.e.. senior staff members, consultants to the training program, and/or the Senior Vice Provost of Student Affairs) is convened to conduct an appeal no later than 5 working days after receiving the letter of disagreement.  This panel submits its recommendations to the PACS Director who may accept or reject the recommendations, or request further deliberations. The PACS Director makes the ultimate decision.  The final decision is communicated in writing to the fellow. If necessary, the fellow's home department will also be informed in writing.  If the Director of Training is a party in the grievance then a non-supervisor senior staff member will carry out her/his role.
       
  2. For staff grievances concerning a Fellow:
    1. Individual staff members are encouraged to discuss their concerns with the Fellow directly.  If appropriate, the Director of Training and the fellow's primary supervisor will be informed.  If the concern is resolved through consultation or informal mediation then no further action is taken.
       
    2. If any party is not satisfied with the informal response a formal grievance procedures is initiated. The senior staff's concerns and recommendations for remediation are documented and a copy filed with the Director of Training.  These concerns and recommendations are shared with the Fellow and the Fellow is given the opportunity to respond in writing.   If the Fellow accepts the formal remediation plan, the action(s) is/are implemented and if the fellow’s academic program is informed in writing.  If the Fellow wishes to appeal the decision, s/he must submit a letter of addendum or disagreement with the supervisor's evaluation and/or recommendations to the Director of Training, requesting an appeal.  The Fellow must file within 3 working days of receiving the written evaluation.  A review panel comprised of the Director of Training and two non-supervisory personnel (i.e.. senior staff members, consultants to the training program, and/or the Senior Vice Provost of Student Affairs) is convened to conduct an appeal no later than 5 working days after receiving the letter of disagreement.  This panel submits its recommendations to the PACS Director who may accept or reject the recommendations, or request further deliberations.  The PACS Director makes the ultimate decision.

In the event that the Training Director is the fellow's primary supervisor, the review goes directly to the Director of PACS.  If the Director is the primary supervisor, the review and ultimate decision resides with the Training Director.