Phase 4: Create Data Sheets / Evaluation
- Measure cycle time
- Measure work time
- Identify resources performing tasks
After the Current State process map has been created, the next phase is the completion of Data Sheets, followed by an evaluation of the 'value-added' versus the 'non-value added' for each task. A separate data sheet should be completed for each step/decision on the process map.
Data Sheets record specific details about each step in the process. It assists the project team in determining a baseline measurement of the current state process.
Each data sheet typically includes all or some of the following, depending upon whether or not the information can be identified:
You could also include as notes:
Understanding the value of each step, along with the amount of time needed to accomplish each step, provides the data needed to understand and measure what improvements and efficiencies are yielded through the process improvement exercise. This data ultimately helps determine the 'value-added' steps in the process, along with potential design criteria for the final future state map.