Storing Restricted and Sensitive Data in Box @ UNH

Box @ UNH provides enhanced security via SSL connection and encryption of data at rest; however, some data is inappropriate for storage in Box @ UNH as well as most university general use servers and fileshares.

  • UNH Data Classifications and Storage

    • Public Data (1 lock): No restrictions on storage in Box @ UNH.
    • Sensitive data (2 lock): No restrictions on storage in Box @ UNH
    • Restricted (legally protected) data (3 locks): Certain information should not be stored in Box @ UNH. Contact UNH ISS for appropriate solutions.
  • Don't store unnecessary data:

    • Scan existing files with Identity Finder before transfer to Box @ UNH to locate SSN's and credit card numbers.
    • Old and outdated files no longer useful (e.g., "just in case")
    • No business need for the data (or obsolete business need).
    • Legal exposure; data is discoverable in lawsuits.
    • Define and use a record retention policy (USNH Policy)
  • Box @ UNH not accepted nor recommended for:

    • Protected health information (PHI) subject to HIPAA/HITECH regulations
      • Understand "cover entity"
      • PHI not covered by HIPAA still must be protected
    • Credit Card information
      • Customer data; does not apply to P-Cards
      • Policy, not law
    • Export controlled research data
      • Sharing risk
  • Be wary of using box sync when storing restricted data.

    • Places inappropriate information on local devices
    • Use only with encrypted devices when storing restricted data
Custom Fields
  • Application: Box@UNH
  • Department: Enterprise Collaboration & Messaging
Attached Files
There are no attachments for this article.
Related Articles RSS Feed
Why Can’t I Forward Emails to
Viewed 376 times since Thu, Feb 22, 2018
Good Security Practices to Adopt at Work/School, and at Home
Viewed 763 times since Fri, Jul 14, 2017
File-Sharing Policy
Viewed 909 times since Tue, Jun 2, 2015
System Center 2012 Endpoint Protection for Mac Usage Instructions
Viewed 3038 times since Wed, Aug 12, 2015
Box Note Desktop Application
Viewed 598 times since Fri, Jul 21, 2017
Box Edit is not working
Viewed 4582 times since Wed, Mar 8, 2017
Should you send or receive UNH personally identifiable information by email?
Viewed 1310 times since Thu, Jun 9, 2016
Printing @ UNH
Viewed 584 times since Thu, Nov 16, 2017
Box for Office: Plugin Not Appearing in File Menu
Viewed 2339 times since Mon, Mar 14, 2016
Tips to Avoid Malware
Viewed 1231 times since Thu, May 7, 2015