Storing Restricted and Sensitive Data in Box @ UNH

Box @ UNH provides enhanced security via SSL connection and encryption of data at rest; however, some data is inappropriate for storage in Box @ UNH as well as most university general use servers and fileshares.

  • UNH Data Classifications and Storage

    • Public Data (1 lock): No restrictions on storage in Box @ UNH.
    • Sensitive data (2 lock): No restrictions on storage in Box @ UNH
    • Restricted (legally protected) data (3 locks): Certain information should not be stored in Box @ UNH. Contact UNH ISS for appropriate solutions.
  • Don't store unnecessary data:

    • Scan existing files with Identity Finder before transfer to Box @ UNH to locate SSN's and credit card numbers.
    • Old and outdated files no longer useful (e.g., "just in case")
    • No business need for the data (or obsolete business need).
    • Legal exposure; data is discoverable in lawsuits.
    • Define and use a record retention policy (USNH Policy)
  • Box @ UNH not accepted nor recommended for:

    • Protected health information (PHI) subject to HIPAA/HITECH regulations
      • Understand "cover entity"
      • PHI not covered by HIPAA still must be protected
    • Credit Card information
      • Customer data; does not apply to P-Cards
      • Policy, not law
    • Export controlled research data
      • Sharing risk
  • Be wary of using box sync when storing restricted data.

    • Places inappropriate information on local devices
    • Use only with encrypted devices when storing restricted data
Custom Fields
  • Application: Box@UNH
  • Department: Enterprise Collaboration & Messaging
Attached Files
There are no attachments for this article.
Related Articles RSS Feed
Antivirus Software for Mac
Viewed 7597 times since Wed, Aug 12, 2015
Vendor Contracts: Privacy Considerations, Security Review, and NDA
Viewed 2188 times since Mon, May 4, 2015
Tips for Keeping Your Devices Secure
Viewed 608 times since Fri, Aug 4, 2017
How to Spot a “Phishing” Email
Viewed 1589 times since Tue, Feb 2, 2016
Updating Box Collaborators
Viewed 112 times since Wed, Jul 25, 2018
Editing Documents with Box Edit
Viewed 2208 times since Thu, Nov 5, 2015
Box: Creating Shareable Links
Viewed 262 times since Tue, Mar 6, 2018
Version History Management in Box@UNH
Viewed 584 times since Wed, Mar 8, 2017
Box - Leaving UNH or Changing Departments
Viewed 305 times since Wed, May 30, 2018
System Center 2012 Endpoint Protection Windows Installation
Viewed 12467 times since Wed, Aug 12, 2015
MENU