Office 365 Groups

Office 365 Groups 

By creating a group in Outlook you’ll get: 

  • Shared Inbox– For email conversations between your members. This inbox has an email address and can be set to accept messages from people outside the group and even outside your organization, much like a traditional distribution list 
  • Shared Calendar – For scheduling events related to the group 
  • SharePoint Document Library– A central place for the group to store and share files 
  • Shared OneNote Notebook – For gathering ideas, research, and information 
  • SharePoint Team Site– A central repository for information, links and content relating to your group 
  • Planner– For assigning and managing project tasks among your group members 

Creating the group automatically creates these resources for you and assigns the necessary permissions for your group members so they can start using them right away. 

Information on creating and managing Groups can be found at Microsoft - Creating a group in Outlook

You can access these resources through the familiar Microsoft Outlook 2016 desktop client, via Outlook on the web, via Outlook 2016 for Mac (shared inbox only), or via Outlook mobile. You'll find your Office 365 Groups in the navigation pane on the left in Outlook desktop or on the Web.

Left Hand Pane with Group View

Public vs Private  

Content in a public group can be seen by anybody in your organization, and anybody in your organization is able to join the group.  

Content in a private group can only be seen by the members of the group and people who want to join a private group must be approved by a group owner. 

Note: Currently, groups created from Outlook on the web are private by default. 

Neither public groups nor private groups can be seen or accessed by people outside of your organization unless those people have been specifically invited as guests. 


After a Group outlives its intended purpose, you can delete it to free up system resources and to remove the group from being listed or displayed. 

More information available at Microsoft – Office 365 Groups 

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