Exchange Online Archive Policy - Outlook

  1. Open Outlook.    
  2. Right click on the mailbox category you would like to set the policy for and click Properties. Example: Inbox, Sent Items, Drafts, etc

     3. In the Properties page, click on the Policy tab.

    4. In the Policy section, the bottom half of the page is designated to Online Archive. do NOT set up a Retention Policy. A retention policy will act as a virtual paper shredder for your email.

    5. Click on the Use Parent Folder Policy to set the length of time you’d like email to remain in your inbox before automatically being transferred to your Online Archive. When email is transferred to your Online Archive, a folder will be created in your Online Archive automatically that is identical to the folder that the email came from.

    6. With your selection, click Apply to set the policy.

   7. Do this for each folder in your mailbox, or you can stick with the "Use Parent Folder Policy" setting on your mailbox folders. The parent folder policy is set for 1 year.

Custom Fields
  • Department: Enterprise Collaboration & Messaging
Attached Files
There are no attachments for this article.
Related Articles RSS Feed
IMCEAEX Error in Outlook
Viewed 1239 times since Wed, Dec 2, 2015
"Error: Your request can’t be completed right now. Please try again later." in the Outlook Web App when accessing a Conversation in your Online Archive
Viewed 6201 times since Wed, Sep 7, 2016
Recover Deleted Items in Outlook
Viewed 718 times since Fri, Feb 12, 2016
Access Public Folders in Outlook Web App 2013
Viewed 2968 times since Mon, Jun 15, 2015
Set Permissions on your Calendar in Outlook 2013
Viewed 2010 times since Wed, Aug 19, 2015
Adding a Shared Mailbox in Outlook
Viewed 25668 times since Wed, Sep 23, 2015
Chat or Send messages from OWA
Viewed 0 times since Fri, May 29, 2015
Set Permissions on your Calendar in Outlook Web App
Viewed 2022 times since Wed, Aug 19, 2015
Icons in the Outlook Global Address List
Viewed 6232 times since Tue, Aug 2, 2016
Sending a Meeting Request in the Outlook Web App or Office 365
Viewed 22383 times since Mon, Jan 25, 2016