UKG Dimensions (Kronos) Information and Resources
UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees.
Why a Time Management System Matters?
Employees must be paid for actual hours worked, including overtime, and in compliance with State and Federal regulations. UKG Dimensions provides an integrated set of procedures and practices to accurately compensate employee productivity, improve accountability and better manage payroll expenses.
Questions about your timecard?
Book a 1on1, Q&A, or Training Session with a Time and Leave Specialist
Latest UKG Updates:
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UKG Dimensions (formerly Kronos WFD)
USNH Single Sign-on(SSO)link -
NOTE: Kronos is web-based. No VPN or multi-layer authentication required. Functions with most browsers as long as they are up to date.
Job Aids:
Click on the employee category applicable to your role to view your section of resources:
Salary Paid * Hourly Paid (OS) * Supervisor/Time-Approver
Adjunct Hourly/Students * Overview Video Playlist
View current Pay Period Calendar - provides deadlines for review & approval of hourly timecards, and scheduled pay dates.
UKG/Kronos Assistance
Request UKG/Kronos Assistance
UKG/Kronos FAQ's for Employees
Contact USNH system admins for assistance in accessing, viewing, navigating and troubleshooting your information in UKG (Kronos).
UKG Dimensions Resources
For Salary Paid (Exempt) Employees -
Presentations:
- Timekeeping Overview for Salary Employees
- Narrated version (Recommend Chrome or Firefox or see video below)
Job Aids for Desktop/Mobile:
- Getting Started - Employee Desktop
- Getting Started - Employee Mobile (the NEW mobile app is UKG Dimensions. If you have already downloaded WF Dimensions, you will want to update your app)
- Review Control Center Notifications
- Request / Cancel Time Off
- Timecard Add-ons
- View My Balances - using Accrual Balances w/Dataviews & Accrual Definitions
- Create an Accrual Balance Chart
- View My Timecard
- View Time Off in My Calendar
For Supervisors/Time Approvers -
Presentations:
- Time Approvers "Need to Know" Overview - for supervisors of status employees
- Narrated version (Recommend Chrome or Firefox or see video below)
- Time Approvers "Need to Know" Overview - for supervisors of adjunct hourly & student employees
- Narrated version (Recommend Chrome or Firefox or see video below)
- Guided Exercise Workbook - Timekeeping and Scheduling
(This pdf is a practice workbook to learn how to navigate within UKG (formerly Kronos).
NOTE: The link to access the captured exercise environment is on page 4 of the workbook)
Job Aids:
- Add, Edit and Delete Punches
- Add, Edit or Delete Paycodes on Schedules
- Add, Edit or Delete Time Off in Schedules - this is done if a supervisor needs to complete a time off request on behalf of an employee at the deadline of a pay period.
- Adding a Meal Break - for Hourly Paid employees
- Cancelling a Automatically Deducted Meal Break - for Hourly Paid employees
- Curtailed Operations - Steps to follow for status hourly paid staff when UNH declares curtailed operations. NOTE: Will require you log in to Team Dynamix to view.
- Add or Edit a Job Transfer on a Timecard
- Approve Employee Timecards
- Approve Time Off Requests
- Create a Hyperfind Query
- Create Your Own Accrual Balance Chart - for Supervisors
- Delegate Authority
- Edit a Schedule Pattern
- Employee Search - Active and Terminated
- Resolve Timecard Exceptions
- Review Control Center Notifications - Time Approvers
- Sort and Personalize Dataviews
- View My Balances - using Accrual Balances w/Dataviews & Accrual Definitions
For Hourly Paid (Non-Exempt - OS) Employees -
Presentations:
- Timekeeping Overview for Hourly Employees
- Narrated version (Recommend Chrome or Firefox or see video below)
- InTouch Terminal - Timeclock User Overview
Job Aids for Desktop/Mobile:
- Getting Started - Employee Desktop
- Getting Started - Employee Mobile (the NEW mobile app is UKG Dimensions. If you have already downloaded WF Dimensions, you will want to update your app)
- Add, Edit & Delete Punches
- Approve Your Timecard
- Convert OT to Comp
- Create an Accrual Balance Chart
- Curtailed Operations - Steps to follow entering time when UNH declares curtailed operations. NOTE: Will require you log in to Team Dynamix to view.
- Request / Cancel Time Off
- Review Control Center Notifications
PUNCH TILE Information - It is important employees use the Punch Tile to capture hours worked. NOTE: Any time added/edited manually on a timecard requires the supervisor's approval. Please follow the correct Job Aid below to capture your time worked from the Punch Tile to your Timecard.
- Using the Punch Tile - (for employees w/ 1 position ONLY)
- Using the Punch Tile - Select Transfer Position (for employees w/multiple UNH Jobs)
- Add or Edit a Job Transfer on a Timecard
- View My Balances - using Accrual Balances w/Dataviews & Accrual Definitions
- View My Schedule in My Calendar
- View My Timecard
- Timecard Add-Ons
Job Aids for Timeclocks:
- Basic Set of Job Aids - InTouch Terminal timeclock overview, Punch In/Out, Job Transfer, Requesting Time Off, View Messages, View My Accruals, View My Timecard, View My Schedule
- Pager Call-back
For Hourly Paid (Adjunct & Student) Employees -
Presentations:
- Timekeeping Overview for Adjunct Hourly & Student Employees
- Narrated Version (Recommend Chrome or Firefox or see video below)
- InTouch Terminal - Timeclock User Overview
Job Aids for Desktop/Mobile:
- Getting Started - Employee Desktop
- Getting Started - Employee Mobile (the NEW mobile app is UKG Dimensions. If you have already downloaded WF Dimensions, you will want to update your app)
- Mobile Instructions Set that includes: Punches, Transfers, Reviewing and Approving Timecards, Review Exceptions.
- Review Control Center Notifications
PUNCH TILE Information - It is important employees use the Punch Tile to capture hours worked. NOTE: Any time added/edited manually on a timecard requires the supervisor's approval. Please follow the correct Job Aid below to capture your time worked from the Punch Tile to your Timecard.
- Using the Punch Tile - for employees with 1 job ONLY
- Using the Punch Tile - Select Transfer Position - for employees w/multiple UNH Jobs
- Add or Edit a Job Transfer on a Timecard
- View My Timecard
- Add, Edit & Delete Punches - on a Timecard
- Timecard Add-Ons
- Approve Your Timecard
Job Aids for Timeclocks:
- Basic Set of Job Aids - InTouch Terminal timeclock overview, Punch In/Out, Job Transfer, Requesting Time Off, View Messages, View My Accruals, View My Timecard, View My Schedule
UKG Dimensions (Kronos) Overview Instruction Videos:
- View the playlist with all 5 overview videos (Hourly Paid, Adjunct Hourly & Student Employees, Salary Paid, and 2 different Time-Approver Overviews - for supervisors of: status employees, and adjunct hourly & student emloyees) in UNH Media Space
- OR view in media player below:
(use the L-R arrows to navigate between 5 videos)