Kronos Information and Resources

Kronos Workforce Dimensions is the new  time management system under UTime*,  designed to meet the needs of multiple employee units across all five USNH institutions.  Kronos links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all our employees.

Why a Time Management System Matters?
Employees must be paid for actual hours worked, including overtime, and in compliance with State and Federal regulations.  A time management system, such as Kronos WFD provides an integrated set of procedures and practices to accurately compensate employee productivity, improve accountability and better manage payroll expenses.  As a real-time software system, Kronos WFD provides strategic business insights and a holistic view of our workforce, including:  Improved transparency, employee accessibility, automated functionality, accurate data collection, time & attendance recordkeeping, improved leave management processes and enhanced labor scheduling.

UTime graphic logo* UTime went into effect July 1, 2019 for all status employees except those covered by a collective bargaining agreement (CBA) or Postdoctoral appointments
   (see UNH policy V.C.5.16).

Kronos Launch Updated Timeline

(updated January 16, 2020)

IMPORTANT:  Employees will receive ample advance notice and training opportunities before each phase of implementation.

  • Phase 1: USNH System Office and all USNH HR teams – in process
  • Phase 2: UNH Office of Business Affairs (OBA) – March, following training in February, including all hourly paid employees, salary paid employees, student workers and their supervisors/approvers.
  • Phase 3: All exempt (salary paid) employees – April , including fiscal year faculty
    • This stage will include Deans and Faculty identified as approvers of time off requests for salary paid employees.
  • Phase 4: All non-exempt (hourly paid) employees – April/May
Which Session Should I Attend?

HR will host informational overview presentations across all three UNH campuses prior to each go-live date to support successful access and navigation within Kronos WorkForce Dimensions prior to an employee groups launch.

  'Salary Paid' sessions for employee's who are:

  • Salary paid staff or fiscal year faculty under UTime
  • Supervisors (staff/faculty) who approve time off for salary paid staff and/or fiscal year faculty under UTime

  'Hourly Paid' sessions for employee's who are:

  • Hourly paid staff - benefits eligible only, under UTime
  • Supervisors (staff/faculty) who approve time off for hourly paid staff under UTime
What Will Be Covered?
 
  • Overview of the Kronos system for employees by groups (salary or hourly paid)
  • Live Log-In and Navigation demonstration
  • Demo of captured exercises for  supervisors/time approvers of time off requests followed by a review of the available resources
  • Review of Job Aids toolkit - for employees and supervisors/time approvers
  • Q & A

NOTE:  After go-live launch dates,  HR will also be available for hands-on navigation sessions at each campus.  A link to those dates/times/locations will be posted here when available.

 Kronos Informational Overview Sessions - for 'Salary Paid' employees:

Registration NOT Required - Schedule last updated 1/31/20

Date Time Location Campus
Tuesday, March 24th 11:00am - 12:30pm MUB 330 UNH Durham
Thursday, March 26th 10:30am - 12:00pm MUB 330 UNH Durham
Monday, March 30th 3:00pm - 4:30pm MUB 330 UNH Durham
Wednesday, April 1st 1:00pm - 2:30pm MUB 330 UNH Durham
Thursday, April 2nd 11:00am - 12:30pm MUB 330 UNH Durham
Tuesday, April 7th 3:00pm - 4:30pm MUB 330 UNH Durham
Friday, April 10th 1:00pm - 2:30pm MUB 330 UNH Durham

 Kronos Informational Overview Sessions - for 'Hourly Paid'* employees:

Registration NOT Required - Schedule last updated 1/31/20

Date Time Location Campus
Tuesday, April 21st 10:30am - 12:30pm MUB 330/332 UNH Durham
Thursday, April 23rd 2:30pm - 4:30pm MUB 330/332 UNH Durham
Wednesday, April 29th 10:30am - 12:30pm MUB 330/332 UNH Durham
Tuesday, May 5th 1:00pm - 3:00pm MUB 330/332 UNH Durham
Thursday, May 7th 12:30pm - 2:30pm MUB 330/332 UNH Durham
Monday, May 11th 1:00pm - 3:00pm MUB 330/332 UNH Durham
Wednesday, May 13th 10:00am - 12:00pm MUB 330/332 UNH Durham

 

*NOTE:  Informational  Sessions for 'Adjunct Hourly ', 'Student ' employees and supervisors of either group will be held prior to go-live in August/September.

Kronos Resources

USNH Information & Resources -  UTime / Kronos
USNH Single Sign-on (SSO) link
  • Link is good for Desktop & Mobile devices. 
  • Note:  Employees can't log-in until their record is active in Kronos
For Salary Paid (Exempt) Employees
For Supervisors/Time Approvers
For Hourly Paid (Non-Exempt) Employees

 

Additional Job Aids to be added soon...

FAQ's

  • Eliminate the Excel leave record and paper that is kept for records
  • Avoid redundancy and reduce steps—saving employees time
  • Drive consistent Finance, HR and Payroll policies across USNH
  • Replaces the five USNH different current timekeeping systems with one
  • Continue our commitment to paying all employees accurately for the work they perform
  • Attend an open overview session or a department presentation prior to your launch date.  An email with additional information and a link will be sent to you prior to system go-live.
  • Ask your manager or HR Partner any questions you or your employees may have.
  • Provide HR with constructive feedback about what we can do to make the transition easier for you and your team.
  • Approvers should log into Kronos WFD at least once per day to check notifications and resolve any issues with employees’ time and attendance information
  • At the end of each pay period, Approvers should resolve any final issues and approve timecards for accuracy and payroll processing (for hourly paid)
  • Salary paid and hourly paid employees (under UTime) submit time off requests using Kronos; Approvers are expected to manage those requests in a timely manner
  • Show your support of the system with your employees.  Answer questions and listen to any concerns they may have
  • For ALL employees - paperless time off requests!  Easily track the status of a request
  • Timekeeping integrates with Kronos scheduling so supervisors can see where their staff are in real time and make good coverage decisions
  • Supervisors are able to make guided decisions based on real-time information, and are empowered to act on time and attendance issue