While academic institutions may pay honoraria and/or to provide reimbursement of expenses to foreign nationals who enter the U.S. as tourists (B-2/VWT) or visitors for business (B-1/VWB), there are certain conditions for payment and not everyone in B-1/B-2 or VWB/VWT is eligible. Please read the information below for details.
- Do not assume that the foreign national holds "B" status, especially if s/he is already in the U.S. You must look at the individual's passport, visa, and Form I-94 to determine immigration status.
- To qualify for honoraria and reimbursements, the academic activity must last no more than nine days for each institution - there are no exceptions! There are academic butterflies that flit from school to school. These individuals can easily exceed the limit of six schools in six months. If UNH is school number seven, the visit does not qualify and no payment can be issued.
When an international visitor in "B" status arrives at UNH, the department must:
- Make copies of:
- The identification page of the passport;
- The expiration date of the passport (may not always be on the ID page);
- The Form I-94;
- The "B-1/B-2" visa in the passport, if available.
- Assist the visitor in completing the declaration form to confirm that s/he is eligible to receive payment. UNH departments should send the completed, signed declaration form along with the supporting documentation (copy of passport, visa, Form I-94, etc.) with the request for payment to their Business Service Center representative. No payment will be issued unless the declaration form is completed properly and submitted with appropriate backup documentation.
- Ask for the SSN (and document that you have requested this information) as required under IRS regulations. To receive an honorarium, the visitor must have either a Social Security Number (SSN), or an Individual Taxpayer Identification Number (ITIN). Individuals in "B" visa classification are not eligible to apply for a social security number. However, they may have one from a previous visit to the U.S. Note that an SSN or ITIN is not required if payment is for reimbursement of expenses only.
For more information on procedures for these types of payments, contact:
2 Leavitt Lane
Durham, NH 03824
Phone: (603) 862-1400
Fax: (603) 862-0517