Administrative or clerical staff must be integral to a project in order to be direct charged to a federal award and must be budgeted and justified in the proposal or have prior written sponsor approval. Under the Uniform Guidance (section 200.413), a project no longer needs to be identified as “major” to include administrative salary, but in general such expenses should be treated as indirect (F&A) costs.
To be integral to the project, the administrative activity should be:
Recognizing that PIs are responsible for most aspects of sponsored research, including compliance with institutional policy and federal regulation, Sponsored Programs Administration (SPA), has developed a series of Sponsored Programs Administration Guidance Documents to familiarize PIs with essential administration and compliance topics. Each document will include a brief explanation of the topic, guidance on how to comply, and web links to campus resources and additional information.