Process for Requesting Exceptions to the Effort Certification Policy on Pay Charged to Sponsored Programs

Process for Requesting Exceptions to the Effort Certification Policy on Pay Charged to Sponsored Programs

Nov 09, 2010

The policy on Proposing, Managing, and Certifying Effort on Externally Sponsored Programs is nearing completion.  The policy states as follows:

3.2.3   Maximum Allowed Regular Pay From Externally-Sponsored Programs.

An employee's pay may not be charged directly to externally-sponsored programs for activities that are not identified in the specific program. Pay for teaching, administration, service, clinical activity, institutional governance, and new or competitive proposal preparation must not be charged directly to externally-sponsored programs unless the activities are specifically approved activities of those sponsored programs. With the proviso that unrelated and unallowable activities may not be charged, a maximum of 95% of a UNH employee's total IBS (Institutional Base Salary) may be charged to sponsored programs.  With written approval from the UNH Senior Vice Provost for Research (SVPR), exceptions can be made up to 100% if the employee is working exclusively on the sponsored programs.  An example of such an employee could be a research technician.

A procedure for requesting an exception to this policy and sample letters of request have been developed and posted to the Sponsored Programs Administration web page for Effort Certification:  http://www.unh.edu/osr/financial/effort_rpt.html.  Should there be a need to request an exception for an employee in your area, please see the posted information.  Please share this information as appropriate.  You may contact Tammy Goldberg (2-1948 or tammy.goldberg@unh.edu) or David Browning (2-0609 or david.browning@unh.edu) with questions. 

As the policy is finalized, there may be changes that necessitate modifications to this exception procedure, in which case the document will be updated.

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