Frequently Asked Questions
▶ Deadline for submitting grades
The final Webcat grade submission deadline will be posted in the Academic Calendar.
▶ Entering Grades in Webcat
Note: All grades do not need to be entered into the Webcat final grade worksheet at one time. Submit grades frequently, and return at any time through the deadline.
Changes to grades may be made in Webcat up until the deadline for submitting final grades. No special grade report is required for the changes. However, if a student's grades have rolled to their academic history, a special grade report is then required to make a change.
Not able to access your courses on Webcat or need help?UNH Durham: Contact Claudia Cauchon or Liz Smith to confirm the listed instructor. UNH Manchester: Contact Doreen Palmer, Susan Prindiville or Katie Hanagan. Technical assistance is available from the UNH Help Desk at (603) 862-4242
- Login to MyUNH
- Go to Webcat
- Select the “Faculty Services” menu.
- Select “Final Grades”.
- Select the appropriate term from drop-down menu, click “Submit”.
- Select one of your courses from the drop-down menu and click “Submit”.
- Enter a grade for each student by selecting one from the drop-down box under the heading “Grade”. Grades are listed in alphabetical order. Note: Do not enter anything in the “Last Attend Date” or “Attend Hours” fields.
- Remember to submit your selections frequently as there is a time-limit for the page appearing on the screen. Grades that are not submitted will have to be re-entered if you experience a time out on a single page. Once you submit a set of grades you will receive the message “The changes you made were saved successfully.” This message will appear under the time limit message at top of the page.
- Continue this process until all of the students on the roster have received a grade. Note: If you are not ready to give grades to all students, it is okay to leave them set at “NONE” until you enter a grade.
- Scroll to the bottom of the page and click on “CRN selection” to select another CRN. Then click “Final Grades” on the menu.
- When you have finished grading and submitted your grades be sure to logout of WEBCAT.
- NOTE: Changes may be made to grades on the rosters until the WEBCAT deadline for submission. If you return to WEBCAT to review a completed roster and don’t make changes, you still have to click the “Submit” button to exit. The following message appears in this situation: “You have made no changes to the final grades or attendance hours. No changes were made to the database.”
▶ Grading System at UNH
per Credit Hour
|AF||Administrative F (usually indicates student stopped attending without dropping course)||0.00|
|CR||Used in certain authorized courses|
|IA||Thesis or continuing course of more than one semester|
Averages: The grade point average is calculated by dividing the sum of the grade points by the sum of the gpa hours. Grade point averages are not calculated for non-degree students.
P: Student pass/fail grading option for no more than 4 credits per semester; passing grade is D- or better.
W Withdrawal grade: assigned if withdrawal is later than the fifth Friday of the semester.
WP Withdrawal passing grade: assigned if withdrawal is after mid-semester.
WF Withdrawal failing grade: assigned if withdrawal is after mid-semester.
*: Credit not calculated in semester or cumulative grade point average or included in total credits attempted.
IC Incomplete Coursework: For undergraduates, IC is converted to “F” at mid-semester of the succeeding semester if work and grade are not submitted before then; for graduate students the conversion occurs at the end of the succeeding semester.
IA: Continuing course or thesis.
IX: Grade not available (late roster).
@: Course not applicable to current degree program.
▶ Students who have not completed coursework
▶ Students who stop attending a course
Instructors may assign a grade of "F" or enter “AF” on the roster and complete the Incomplete/Administrative F form and send it to the Registrar's Office promptly. If you reported this earlier in the semester and the student still appears on your roster, it usually indicates that the student didn’t follow through on correcting their registration. The student still has the option of petitioning to correct their registration after grades are posted.
NOTE: Instructors may have signed an add/drop form or petition for the student. If the student’s name is still on your final grade roster, it means that the student is still registered for the course. It may be due to the student forgetting to submit their add/drop form or that the student’s dean denied their request to drop the course. Permission to drop a course late in the semester is often not granted. In cases such as these, it is appropriate to assign an “AF” grade. You should also complete an Incomplete/Administrative F form for the student’s college dean, explaining the circumstances. The Deans’ Offices use the information to assist in making academic decisions after grades are posted.
All students should be assigned a grade by the grade deadline.
▶ Student dropped but name is still on final grade roster
Instructors may have signed an add/drop form or petition for the student. If the student’s name is still on the final grade roster, it means that the student is still registered for the course. It may be due to the student forgetting to submit their add/drop form or that the student’s dean denied their request to drop the course. Permission to drop a course late in the semester is often not granted. In cases such as these, it is appropriate to assign an “AF” grade. You should also complete an Incomplete/Administrative F form for the student’s college dean, explaining the circumstances. The Deans’ Offices use the information to assist in making academic decisions after grades are posted.
▶ Student name is missing from final grade roster
If there is a student who has been attending class all semester but their name is not on the final grade roster, the student is not properly registered. Please email the student’s name, student ID (last four), the course and section number, the CRN and the student’s grade to Liz Smith or Claudia Cauchon.
The problem will be investigated and corrected if possible. If we cannot resolve the matter, the student still has the option of petitioning to add the course after grades are posted. If the student's petition is approved, the grade information will be readily available.
▶ Student name is in MyUNH but not on final grade roster
If a student’s name is on the MyUNH roster, but not on the final grade roster in Webcat or paper copy, it means the student is NOT officially registered for the course. The student will need to complete a Petition for Variance in Academic Policy in order to receive permission to register for the course. Email the student’s name, last four digits of the ID number, department name, course and section number, course reference number (CRN), and the student’s grade to Liz Smith. If the student’s petition is approved, the grade information will be readily available.
▶ Auditing student stopped attending
A registered auditing student who does not meet instructor requirements, needs to be reported to the Registrar’s Office as “audit is not granted”. Email the student’s name, last four digits of the ID number, department name, course and section number, and course reference number (CRN) to Liz Smith.
UNH Manchester faculty email Doreen Palmer
The student will be removed from the course and no notation will appear on their academic record.
▶ Administrative F (AF) or Incomplete (IC) Grade Form
You do not need to bring the IC/AF form to the Registrar's Office. Send via campus or US mail. Send the form as soon as possible because the Deans' Offices use the information to make academic decisions after grades are posted.
▶ IA Grade Use
Grading Instructions for Master’s Thesis, Master’s Project and Doctoral Dissertation Courses
You will not have to enter any grades on the Webcat Final Grade Sheet for your students who are enrolled in Master’s Thesis (899), Master’s Project or Doctoral Dissertation (999) courses. These students usually receive an “IA” grade which indicates that the work is ongoing. The Registrar’s Office staff will enter the “IA” grades for you, but you will not be able to see them on your Final Grade Worksheet in Webcat. The only students who will be awarded the “CR” grade (or appropriate letter grade) are those who have completed all of their coursework and submitted the final copies of their thesis or dissertation to the Graduate School. You may enter the grades for the students who fall into this category.
Please contact Liz Smith if you have any questions.
Grading Instructions for Exchange and Study Abroad Courses
You will not have to enter any grades on the Final Grade Worksheet in Webcat for your students who are enrolled in Exchange or Study Abroad courses. The "IA" grade is a placeholder grade for those courses, which continue beyond the normal grading deadlines at the end of a semester. This grading option is only available to the staff of the Registrar’s Office, so we will enter those grades for you. Credit will be awarded in accordance with standard transfer credit practices once the students' final transcripts have been received.
Please contact Liz Smith if you have any questions.
Grading Instructions for Instructors of Year Long (IA) Courses
You will not have to enter any grades on Webcat for your students who are enrolled in Year Long courses. The "IA" grade is a placeholder grade for those courses, which continue beyond the normal grading deadlines at the end of a semester. This grading option is only available to the staff of the Registrar’s Office, so we will enter those grades for you. You should enter a “CR” or other appropriate letter grade, only if the student has completed his/her coursework. You may do this in Webcat by selecting the appropriate grade from the drop down menu. If the student has not completed his/her work, leave the grade set as “none”.
Please contact Liz Smith if you have any questions.
▶ W, WP or WF Grade Use
“W”, “WP” or “WF” grades may only be entered by the Registrar’s Office and only in those cases where a student has either withdrawn from the university or has successfully petitioned to drop a course after the regular drop/add deadlines. If you have received a request for withdrawal grades from the Registrar's Office, please complete the form and return it immediately for entry by the Registrar’s Office. Do not change “W”, “WP” or “WF” grades to a letter grade in Webcat because this is a students official withdrawal grade.