New Positions
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8. Policy and Procedure for Establishing New Positions
This policy and set of procedures is intended to clarify the approval process for new positions.
Policy
All new positions not included in an RC units' strategic plan require the approval of the RC unit head and Vice President for Finance and Administration Office unless otherwise stated. New positions should not be created to the detriment of an RC unit's ability to fund non-salary expense at an appropriate level. As part of the strategic planning process, the VPFA Office, each RC unit and their respective VP Office will review salary expense as a component of the unit budget and available funding.
Procedure for approval of on-going new positions
The following outlines the process for requesting new positions:
• A request for approval must be sent to the UNH VPFA Office and is to include the following:
• A description of how the position advances the programmatic needs of the unit
• A short-term and long-term funding plan that documents how the position and related expenses will be funded, either through additional revenue or expense reallocation
• Additional approval. Permanent positions that are created within areas that are funded via assessments, and require an increase in the assessment rate, also require the approval of the President with review of the Central Budget Committee .
• The VPFA Office will respond to the requestor, with approval or denial.
• If approved, the requestor is to submit a Position Description Questionnaire (PDQ) and associated documents to UNH HR for formal classification review. (Note: Faculty, Librarian, Academic Administrator, and Principal Administrator positions do not require a PDQ.)
• Upon classification, a position number will be issued and the BSC will be notified of the classification and the assigned salary range. If the first quartile of the range exceeds the estimated/approved budget amount by $5,000, then the unit must submit a revised funding plan for approval as described above.
Exceptions
• New permanent faculty and librarian positions require the approval of the Provost
• New permanent research faculty positions require the approval of both the Vice President for Research and the Provost.
• An RC unit administrator (or designee) or VP can create term, temporary, hourly and grant positions. (Grant positions may only be used in conjunction with sponsored grants or contract and may not be funded via the general fund.)
• If a new position is supported by the MIS fund (1UK042), appropriate approval by the Vice Chancellor of Planning and Budget is required.
• The transfer of one position from one RC unit to another or between fund groups is not considered a new position for the receiving RC unit.
• A reclassification of an existing position which results in change of 3 salary ranges or more will require the submittal of a funding plan for approval.
• This policy does not apply to graduate positions.
Filling the Position
After the position is classified, a unit may advertise the position. Appropriate Human Resource and Affirmative Action policies for filling the position must be followed.
Definitions
A grant position is supported by externally funded grants or contracts. These may be permanently budgeted positions.
A temporary appointment is defined as an appointment with temporary funding for a specified period of time.
A Term position is a temporary appointment to a position (position may have permanent funding) with a maximum duration of five years. A Term appointment is benefits-eligible if the appointment continues at least one year. Term appointments may be renewed annually.
