New Positions
This policy is intended to clarify the approval process for new positions.
Procedure for approval of on-going new positions
All new positions not included in an RC units’ strategic plan require the approval of the appropriate Vice President and the Vice President for Finance and Administration Office unless otherwise stated below. The following must support the request:
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A description of how the position advances the programmatic needs of the unit.
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A funding plan that documents how the position and related expenses will be funded, either through additional revenue or expense reallocation.
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Permanent positions that are created within areas that are funded via assessments, and require an increase in the assessment rate (general or academic), also require the approval of the President and the Central Budget Committee.
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New permanent faculty, librarian, and graduate assistant positions require the approval of the Provost.
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New permanent research faculty positions require the approval of both the Vice President for Research & Public Service and the Provost.
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In order to be classified, written approval must be received. The PDQ along with the appropriate approvals as described above must be forwarded to the UNH Human Resource Office for classification. (Note: Faculty, Librarian, Academic Administrator, and Principal Administrator positions do not require a PDQ.)
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Upon classification, a position classification number will be issued and the BSC will be notified of the classification and the first quartile salary amount. If the first quartile exceeds the estimated/approved budget amount (as identified above) by $5,000, then the unit must submit a revised funding plan for approval as described above.
Exceptions to this policy
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An RC unit administrator or VP can create term, temporary, hourly and grant positions. (Grant positions may only be used in conjunction with sponsored grants or contract and may not be in the general fund.)
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If a new position is within the Central Services Offices (fund 1041, 1042, and 1046), then appropriate approval by the Vice Chancellor of Planning and Budget is required.
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The transfer of one position from one RC unit to another or between fund groups is not considered a new position for the receiving RC unit.
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A reclassification of an existing position is not considered a new position under this policy unless the position moves more than 3 ranges.
Oversight
New positions should not be created to the detriment of an RC unit’s ability to fund non-salary expense at an appropriate level. As part of the strategic planning process, the VPFA Office, each RC unit and their respective VP Office will agree on the appropriate ratio of salary to non-salary expense for each RC unit.
The VPFA office will monitor salary expense by RC unit with two quarterly reports. A report that compares the salary expense of each RC unit to the two previous years, by employee type (as shown below) and another that compares FTE in the same format.
Filling the Position
After the position is classified, a unit may advertise the position. Appropriate Human Resource and Affirmative Action policies for filling the position must be followed.
Definitions
A grant position is supported by externally funded grants or contracts.
A temporary appointment is defined as an appointment to a position for a specified period of time.
A Term (TRM) position is a term appointment to a position with a maximum duration of five years. A Term appointment is benefits-eligible if the appointment continues at least one year. Term appointments may be renewed annually.
| Approved | Current | Prior | 2nd Prior | Growth | |
| Budget | YTD | YTD | YTD | Rate | |
| Tenure Track Faculty | |||||
| Perm Non - TT Faculty | |||||
| Temp Faculty | |||||
Total Faculty |
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| PAT Perm (includes AA & EE) | |||||
| OS Perm | |||||
| Graduate Assistants | |||||
| Temp Staff | |||||
Total Staff |
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| Total Salary Expense | |||||
| Total RC Unit Expenses | |||||
| Salary as a % of total expenses | |||||
| Temps as a % of total salary |
On an annual basis, a campus report of prior year activity will be developed. This report will be by RC unit and include:
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Salary expense & FTE by employee type.
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Salary expense matrix by RC unit by job function (instructional, research, administrative, student support).
