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Last updated: 03-Feb-2009
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Instructions for Surplus Form
Request to Scrap


Department Information: The department name, contact, phone, fax & email who is responsible for the item.

BSC & BSC Manager/Dept Head: Choose the appropriate BSC & enter the name of the person authorized to approve the request.

Grant/Contract funds: Choose yes or no. If unknown, Property Control must be contacted prior to submitting the form.

Estimated Original Amount: An estimate of how much the item was originally purchased for.

Estimated Current Value: An estimate of how much the item is currently worth.

Estimated age: When was the item purchased or how old is it.

Category: Choose the category that best describes the item.

Quantity: Enter the number of items to be disposed of.

Description: Describe the item in as much detail as possible.

MFG and/or Model #: If the item contains this information, it should be entered.

Location: If surplus is considered electronic/hazardous material, enter the physical location where the item is stored (Room #, Bldg, etc). These items will be picked up by Environmental Health & Safety (EH&S).

Serial #: If the item contains this information, it should be entered.

UNH Tag #: A six digit number located on a bar code tag that may be attached to the item.

FATX #: The Fixed Asset Transaction Number (FATX) is the one unique attribute to each piece of equipment in the master equipment file. Many items are untaggable and do not have a unique tag number. The FATX Inventory number can be found on the departmental inventory listing. Because it is a unique attribute, this information is the most effective means for identifying the item in the inventory.

Reason: Choose the appropriate reason for requesting the item be scrapped.

Addition comments: Use this area to add additional information to facilitate approval of surplus to be scrapped.

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