USNH Surplus Property

Last updated: 14-Nov-2013
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Surplus Property

Notice

This web site is only for disposal/scrap requests of non-electronic equipment (furniture, supplies, vehicles, etc.). For ALL electronic equipment (computers, printers, audio visual, etc.) go to the Safe Electronic Equipment Disposal Form on the IT Security website, https://remedy.unh.edu/unhit/surplus/.

The Purchasing Office is responsible for ensuring the proper disposal of University owned equipment, supplies or materials that have been declared surplus property. Property Control is responsible for maintaining the Property Control System which maintains records on all USNH equipment. Equipment which was purchased with grant or contract funds, or that may be listed as capital equipment (see: http://finadmin.usnh.edu/pol_proc/chapter_11/pro11_020.html ) requires special handling through Property Control. Property Control can be reached at 862-5041 or by email at propertycontrol2@maple.unh.edu

Protecting University Information During Information Technology (IT) Equipment Transfer and Disposal

Equipment Transfer Between University Employees and Organizations for University Use

University IT equipment, including but not limited to servers, printers, personal computers, cell phones, PDAs, removable data storage devices, etc. must be wiped according to university policy prior to transfer. Details of this requirement are documented in the System Access Policy Minimum Compliance document on Blackboard under "IT Policy & Security" section in the "UNH Faculty and Staff" organization.

IT Equipment Resale, Disposal and Recycling

Selling university owned IT equipment or transferring the equipment to non-university persons or organizations is not allowed for the following reasons:
- Administrative overhead and risk to university information exceed any benefits of such sales or transfer
- University software licenses are not transferable for private use
- Selling equipment that was purchased with university funds or under an academic discount program for private use is not appropriate

UNH provides IT equipment disposal, along with the appropriate information wiping and recycling services through its Safe Electronic Equipment Disposal (SEED) program.

For ALL electronic equipment (computers, printers, audio visual, etc.) please go to the Safe Electronic Equipment Disposal Form on the IT Security website. For further information and instructions, as well as a list of accepted equipment, visit The Safe Electronic Equipment Disposal website (SEED).

If you have any questions pertaining to your surplus needs, please send email to Surplus.Request@usnh.edu.

We expressly reserve the right to reject any and all offers and/or select the offer we consider to be in the best interest of the USNH, without penalty.

Available Options:

Option Description

Search Search for items offered to other departments within the University System and to the general public. The following features are available:

Search by categories (Furniture, Miscellaneous, Research Equipment, or Vehicle)
Search "all" items by leaving search criteria blank
Submit an offer electronically after searching by clicking the "Details/Submit Offer" button

Transfer Surplus can be transferred or sold to a department within the University System for departmental use. This option is available when a recipient is already known. Otherwise, surplus must be advertised. (See option below for Sell/Advertise).

Complete Equipment Location Form (ELF)
Send form to Property Control

Donate Surplus can be donated to a non-profit organization. This option is available when a recipient is already known. Otherwise, surplus must be advertised. (See option below for Sell/Advertise).

Complete Request to Donate Form
Instructions for completing the on-line form
Request is sent via email to Purchasing
Purchasing will notify the requestor when approved
Purchasing will notify Property Control to update the inventory database, if necessary

Sell/Advertise Departments can advertise surplus on the website to find interested departments within the University System or to offer for sale to the general public. To complete the on-line form, you must be a member.

Current Member - (username & password required)
New Member - (establish username & password)
Instructions for completing the on-line form
Advertising Procedure
Bill of Sale form-for selling to the general public

Scrap Departments can request that an item be scrapped if it is not worth selling (obsolete equipment may still have value). Use this feature only for items with no current value.

Complete the Request to Scrap Form for Non-Electronic Equipment
Complete the Safe Electronic Equipment Disposal Form on the IT Security website for Electronic Equipment
Instructions for completing the on-line form
Scrap Procedure

Option	Description
Search	Search for items offered to other departments within the University System and to the general public. The following features are available: Search by categories (Furniture, Miscellaneous, Research Equipment, or Vehicle) Search "all" items by leaving search criteria blank Submit an offer electronically after searching by clicking the "Details/Submit Offer" button
Transfer	Surplus can be transferred or sold to a department within the University System for departmental use. This option is available when a recipient is already known. Otherwise, surplus must be advertised. (See option below for Sell/Advertise). Complete Equipment Location Form (ELF) Send form to Property Control
Donate	Surplus can be donated to a *non-profit* organization. This option is available when a recipient is already known. Otherwise, surplus must be advertised. (See option below for Sell/Advertise). Complete Request to Donate Form Instructions for completing the on-line form Request is sent via email to Purchasing Purchasing will notify the requestor when approved Purchasing will notify Property Control to update the inventory database, if necessary
Sell/Advertise	Departments can advertise surplus on the website to find interested departments within the University System or to offer for sale to the general public. To complete the on-line form, you must be a member. Current Member - (username & password required) New Member - (establish username & password) Instructions for completing the on-line form Advertising Procedure Bill of Sale form-for selling to the general public
Scrap	Departments can request that an item be scrapped if it is not worth selling (obsolete equipment may still have value). Use this feature only for items with no current value. Complete the Request to Scrap Form for Non-Electronic Equipment Complete the Safe Electronic Equipment Disposal Form on the IT Security website for Electronic Equipment Instructions for completing the on-line form Scrap Procedure

Surplus Home Page
Purchasing Home Page