University System of New Hampshire
Financial and Administrative Procedures

WHAT IS A PURCHASE ORDER?

Procedure: 6-008
Issued By: USNH Director of Purchasing
Issued Date: 07/01/2005
Revised Date: 07/01/2005

The purchase order is the official and binding document issued to the vendor authorizing the expenditure of USNH funds for goods and/or services. The purchase order creates an encumbrance that will help manage budget and facilitate vendor payment. By using the purchase order, everyone involved in the purchase process can track the order by referring to the same purchase order number as a standard reference.

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