PI/PD Responsibilities for Sponsored Projects
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Introduction to Module
Introduction to Responsibility Areas
I. Proposal Development and Submission
A. Funding Sources
B. Proposal Narratives
C. Proposal Budgets
1. Committed Effort
2. Administrative Charges
a) Administrative, Clerical, and Secretarial Salaries
b) Office Supplies and Other Common Indirect Costs
3. Sub-recipients
4. Consultants and Service Providers
5. Rates
6. Cost Sharing
7. Program Income
D. Completing Sponsor Application Materials
E. Completing a Sponsored Program Proposal Internal Approval Routing Form (Yellow Sheet)
1. Purpose
2. Special Considerations
3. Intellectual Property Participation Agreement
4. Certification
II. Financial, Administrative, and Programmatic Management of Awards
A. Award Terms and Conditions
B. Expense Initiation and Management
1. Guidelines Governing Expenses
a) Federally-Sourced Awards
b) Non-Federally-Sourced Awards
2. Assignment and Apportionment of Employees Salaries and Wages
3. Supplies and Equipment
4. Travel
5. Sub-awards
6. Consultants and Service Providers
7. Expense Documentation
8. Cost Sharing Documentation
9. Expense Monitoring a-f
a) Expenses Before Official Award is Received and Spending Account Established
b) Expenses Before Official Sponsor-Approved Project Start Date ("Pre-Award")
c) Budget Revisions
d) Sub-recipients, Consultants, and Service Providers
e) Extreme Increases or Decreases in Expenditure Rates
f) PAT and OS Termination Notice
9. Expense Monitoring g-k
g) Cost Transfers
h) Expenses Just Before a Project End Date
i) Extending a Project Beyond the Original End Date
j) Expenses After a Project End Date
k) Budget Balances and Expense Deficits
C. Reporting to Sponsors
D. Effort Certification
E. Project Close Out
F. Post Award
1. Record Retention
2. Audits
III. Conduct and Compliance A thru J
A. Scholarly Misconduct
B. Protection of Human Subjects
C. Protection of Animal Subjects
D. Ownership and Management of Research Data
E. Financial Conflicts of Interest in Research
F. Intellectual Property
G. Material Transfers
H. Confidentiality and Non-Disclosure Agreements
I. Openness in Research
J. Export Controls
III. Conduct and Compliance K thru S
K. Embargoes
L. Environmental Health and Safety
M. Biological Safety
N. Chemical Safety
O. Hazardous Waste
P. Occupational Safety
Q. Radiation and Laser Safety
R. DEA Controlled Substances
S. SCUBA/Research Diving
Additional Resources
Alphabetical Index
OSR Training Home
OSR Home
II. Financial, Administrative, and Programmatic Management of Awards
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F. Post Award
PIs/PDs have two major responsibilities after a sponsored project has been closed. These are:
Record Retention
Audits
