Minutes of
Monthly Meeting
April 4, 2001
Council members present: Ginette Couture, District 13; Flora Joyal, District 7; Belinda
Camire, District 15; Mark Ernst, District 5; Sharon Gordon, (chair) District 6; Dick Swasey (vice-chair) member-at-large; Karin Coe,
District 8; Debbie Anderson, (recorder)
District 9
Shirley
Norton, District 14.
Absent: Lois Morris, District 11 (on vacation); Cathy Ebert, District 16
(on vacation);
Paul
Dean, member-at-large.
Ex-Officios: Jen Vento, Campus Journal
Deb Carr, Human
Resources
Sharon Demers, Human
Resources
Gregg Sanborn,
President’s office
Lonn Satler, SPPC
February
and March minutes approved
·
Deb
Carr, Human Resources
A
reminder that the Operating Staff recognition ceremony will be held April 26
in
the Strafford Room of the MUB. The PAT
recognition ceremony will be held
May
17 in the Granite State Room of the MUB.
Deb also reminded the council of
the
Human Resources web site especially to check the announcements section.
Ginette
Couture handed out a draft of a letter from one of her constituents with a
suggested formula for the sick leave donor pool. Ginette felt that is was important to bring this letter to the
table to show that there is genuine interest and confirm that people on campus
are thinking of how this donor pool could work. Sharon Gordon echoed that
thought that this issue is near and dear to just about everyone on campus. Sharon attended a meeting with David Butler.
He is putting together a committee to work on the sick leave donor pool. There are already 2 PAT people on the
committee and 2 OS are needed to serve. Sharon Gordon and Flora Joyal
volunteered
to serve on the committee. Jean Irvine
from HR will be heading up this committee.
·
Thank-you
letters to Roads & Grounds and Essential Personnel
Sharon
sent out copies (to OS council members) of the Thank-you letters that went out
to Roads & Grounds and all essential personnel that worked during the
recent March snowstorm. Sharon stated there was an overwhelming response from
Dining and Roads & Grounds to our letter.
Sharon
thanked the OS council members for supporting this effort.
·
Appointment
of a Timekeeper
The
idea for a timekeeper has been suggested. This will keep us focused on the
issues of
the
agenda. Assign a time frame for each
item on the agenda and if time permits, return to an item if more discussion is
needed. A 15 minute time limit for each
agenda item was
suggested. A motion was made by Belinda and all
approved. The motion passed.
·
Vacancies
on the OS Council
The
council brainstormed on ways to fill the current vacancies.
Some idea were: 1)Create a flyer or poster that could
be distributed to areas where there is no representation.
2)Visit areas in person-find
out time of staff meetings
3)Contact Dept. secretaries
Sharon
suggested that people choose a district that is vacant to contact. Sharon will
contact
Housekeeping,
Districts 3 & 4; Dick will contact Dining, District 2. People can email
Sharon
with
their choice of which district they would like to contact.
Due
to the number of vacancies, Sharon suggested the council have just two
committees. The council felt that the Benefits & Compensation and
Communications should be the two main
Committees
and that the Development committee go on hold until we fill the vacancies and
can increase our membership.
Committee reports:
·
Compensation
& Benefits: Committee is meeting after the regular meeting. Major
discussion will be on the sick leave pool issue. Possibly contact our constituents to get feedback as to what is
important to them. Committee will work
on a list of questions that the OS council representatives will bring to the
Sick Leave Pool Committee.
·
Communications:
Flora has downloaded the Web site and is now ready to update. Debbie Anderson will email the council
minutes for Jan., Feb. & March.
·
Development:
The committee will be on hold until vacancies can be filled. The committee has
been working on a presentation for the AOP Brown Bag Lunch in October. The skit
will focus on Customer Service.
·
Transportation:
no report
·
Lonn
Satler – SPPC rep.
Lonn
handed out a new conceptual change for the Distribution of Retirement Income
Policy- If anyone has anything that they would like him to add to the list,
please let him know.
Jury
Duty – will be voted on soon, and it looks good for approval.
Lonn
- needs an alternate from the OS to serve on the SPPC. There are 5 meetings
a
year. The meetings are held in Bow.
Please contact Lonn is you are interested in
joining.
Respectfully
submitted,
Debra
Anderson