Academic Training for Students in J-1 Visa Classification
of employment opportunities to supplement your academic program
in the United States. It is available before completion of your
program of study as well as afterwards. As long as you stay within
the stipulated time limits, it lets you work part-time while classes
are in session and full-time during vacation periods; and, under
certain circumstances, you may interrupt study to work full-time,
for example while you are writing a thesis. J-1 students in non-degree
programs are eligible for Academic Training.
For advice and for further information, consult your J-1 Responsible
Officer or the OISS staff.
Your J-1 Responsible Officer
To qualify for Academic Training, you must first obtain approval
in writing from your J-1 Responsible Officer, who represents your
J-1 sponsor and issues your Form DS-2019. He or she must evaluate
the proposed employment in terms of your program of study and your
individual circumstances, and then decide whether it would be appropriate
or not. If your school is your sponsor, then your J-1 Responsible
Officers are members of the OISS staff. If your J-1 sponsor is another
agency, and if you are uncertain how to reach your J-1 Responsible
Officer, the OISS can help you find out but has no authority to
grant employment permission.
- Your primary purpose in the United States must be study rather
than Academic Training.
- You must be in good academic standing at the school named on
your Form DS-2019.
- The proposed employment must be directly related to your major
field of study.
- Throughout your Academic Training you must maintain valid J-1
student status, and apply for extensions as necessary.
- You must maintain health insurance coverage for yourself and
any J-2 dependents throughout your Academic Training.
- Your employment may be authorized for the length of time necessary
to complete the goals and objectives of the training, provided
that the amount of time is approved by the Academic Dean or Adviser
and the Responsible Officer. It may not exceed the period of full
course of study or 18 months, whichever is shorter. If you receive
a Ph.D., however, your "post-doctoral training" may
last as long as 36 months. Additional Academic Training, beyond
the 18 or 36-month limit, is allowed only if it is required for
- Part-time employment for "Academic Training" counts
against the 18 or 36-month limit the same as full-time employment.
- Earning more than one degree does not increase your eligibility
for Academic Training.
After completion of your program of study . . .
- Academic Training approved after completion of your program
must be reduced by any prior periods of Academic Training.
- Academic Training following completion of your program of study
must involve paid employment.
- You must obtain a written offer of appropriate employment and
present the letter to your J-1 Responsible Officer prior to the
completion of your program, or you will lose eligibility for post-completion
- If you plan to leave the United States after you complete your
program of study and return for J-1 Academic Training, you must
obtain employment authorization before you leave. Otherwise, you
lose your eligibility for this benefit.
Obtain a letter (job offer) from your prospective employer that
includes your job title, a brief description of the goals and objectives
of your "Training program" (your employment), the dates
and location of the employment, the number of hours per week, and
the name and address of your training supervisor. Make sure that
your employer's letter includes all of these details.
Complete a request
for academic training and submit it to the OISS with your employment
offer letter. Part I of the request form is for you to fill out,
Part II must be completed by your academic advisor.
Your J-1 Responsible Officer will evaluate the Academic Training
program and decide whether it is warranted and appropriate. If so,
he or she will write you a letter of approval. To authorize "postdoctoral
training" your J-1 Responsible Officer must also issue you
a new Form DS-2019, for no more than 18 months at a time.