Calendar of General College Administrative Deadlines for Planning Purposes
(Specific deadlines will be communicated on an ongoing basis)
August | September | October | November | December | January | February | March | April | May | June | July
August
- COLA faculty membership on College and University committees, and fall meeting schedule of College Executive Committee announced
- Final list of per-course Faculty requests for fall semester due in Dean’s Office
- Final list of grad assistant assignments, both TA and Scholarships, due in Dean’s Office
- Summer Session Independent Study and Internship payments are made to faculty
- Certification of Graduation forms due in Registrar’s Office for September candidates
- Chairs receive information regarding salary increases for PAT, OS, and non-AAUP benefits-eligible instructional staff, if applicable
- Wildcat Days: department representatives run department meetings for new students
- Proposed January term course schedule due in Dean's Office
September
- Liberal Arts full faculty meeting held, new faculty are introduced
- Final and complete schedule with room assignments for the spring semester Time and Room Schedule due in Dean’s Office
- Requests for non-tenure track instructional faculty (per-course staff) assignments and costs for spring due in Dean’s Office
- Department review of Registrar’s list of undergraduate courses not taught requested
- Final January term course schedule due in Dean’s Office
October
- Promotion and Tenure College Committee elections, early October
- January term courses go online and registration for January term begins
- RAC #’s for spring semester are distributed to departments
- Spring Time and Room Schedule goes online
- Special grade reports for IC’s are due in Dean’s Office
- University Fall Open House, department representatives participate
- Proposed summer session course schedule due in Dean's Office
November
- Undergraduate catalog revision process commences online
- College P & T submission materials for candidates for promotion to the rank of Full Professor due in Dean’s Office by early November
- College P & T submission materials for candidates for promotion to the rank of Associate Professor with tenure due in Dean’s Office by late November
- Sabbatical applications due in the Dean’s Office on Nov. 15 (unpaid leave applications are due at least 6 months before start of leave)
- Senior and junior course registration begins for spring term
- Final summer session course schedule due in Dean's Office
December
- Freshman and sophomore course registration begins for spring term
- Certification of Graduation forms due in Registrar’s Office for December candidates
- Undergraduate catalog copy revisions due in Dean’s Office by mid December
- Recommendations requested for new Chairs for those departments whose chair terms are expiring
- Semester II meeting schedule of the Executive Committee becomes available
- Final list of per-course hire names for spring semester due in Dean’s Office
January
- Initial schedule for the fall semester Time and Room Schedule due in Dean’s Office
- Dean’s Office requests that departments review non-tenure track Faculty needs for the following year
February
- University Faculty Excellence nominations due in Provost’s Office
- Summer Faculty Grant Fellowship and Writing Stipend proposals due in Dean’s Office
- Trout Scholarship nominations due in Dean’s Office
- Lindberg Award nominations due in Dean’s Office
March
- Teaching Excellence Award nominations due in Dean’s Office
- Summer Research Stipend proposals due in Dean’s Office
- Nominations solicited for faculty for election to Liberal Arts and University Committees
- Final and complete schedule including room assignments for the fall semester Time and Room schedule due in Dean’s Office
- Requests for non-tenure track instructional Faculty (benefits eligible lecturers and per-course staff) assignments and costs for fall due in Dean’s Office
- Begin PAT and OS performance evaluation process
- Summer Session time and room schedule goes online and registration begins
- RAC #’s for fall semester are distributed to departments
- Special grade reports for IC’s are due in Dean’s Office
- Fall Time and Room schedule goes online
April
- Research, affiliate, clinical faculty appointment and reappointment requests due in Dean’s Office April 1
- List of possible recipients for need-based gift/endowment funded scholarships for next academic year due to Financial Aid by April 15. Requests received after May 1 will not be processed.
- Confirmation of continuing non tenure-track benefits eligible staff for the following academic year due in Dean’s Office
- Lindberg Lecture
- Nominations (undergraduate seniors) for the Malcolm and Virginia Smith Prize due in Dean’s Office
- Per-course Faculty assignments for Summer Session due in Dean’s Office
- Division elections held by current Division Chairs for subsequent academic year positions (Division Chair, Secretary, Policies Committee, Honors liaison, etc)
- Requests from Chairs/Coordinators for potential promotion and tenure cases for following AY
- Open Houses: for students admitted to COLA majors, four consecutive Fridays, department representatives participate
- Chairs’ summer plans and proxy information due in Dean’s Office
- Summer supplements/miscellaneous stipend requests due in Dean’s Office
- Senior and junior registration begins for fall semester
May
- Names of all scholarship recipients (both merit-based and need-based) must be received by Financial Aid Office by May 1. Requests received after May 1 will not be processed.
- Sophomore and freshman registration begins for fall semester
- Staff leave balances collected for year-end by BSC
- Spring meeting of full faculty of the College held
- Preliminary request for graduate assistant assignments for next academic year due in COLA BSC
- Department requests for visiting scholars/faculty for the upcoming AY due in Dean’s Office
- Certification of Graduation forms due in Registrar’s Office for May candidates
June
- Evaluations of untenured faculty, post tenure reviews, and faculty annual reports (done online starting in 2012) are due in Dean’s Office June 1
- Initial schedule for the spring semester Time and Room schedule due in Dean’s Office
- Department annual reports due in Dean's office June 15
- First Year/Parents Orientation, department representatives participate
- June Transfer Orientation, department representatives participate
- Departments pick up non-confidential Promotion and Tenure materials from Dean’s Office
- Board of Trustees acts on P & T decisions
- Performance ratings for OS/PAT/Lecturers for potential merit increases due in Dean’s Office (only if merit pay is available)
- PAT and OS performance evaluations due to Human Resources
- Staff time and attendance records for prior fiscal year (signed by supervisor) due in Dean’s Office
July
N/A
