Steps to Submit a Project Proposal

 

 

 

 

  • Identify the problem to be solved or the opportunity to be seized.
  • Consider the benefits to your department and UNH/USNH. If implemented, how would this project save time, make money, mitigate risk, improve customer service or add value. Is this a regulatory or compliance need? If possible, consider potential expenses and identify the impact to current practices and processes, labor effort needed, and potential start and end dates. Identify your source of funding.
  • Click here (Project Management Life Cycle Templates, Tools, Examples/1-Intake Phase) for tools that will be helpful in developing the problem/opportunity statement that will be needed when you submit the online form later in this process.
  • If you need to, sell the project idea to your boss. Build support and sponsorship for your project. You will need this to ensure that your project request is well formulated and positioned.
  • Collect detailed information for the Project Proposal, which will need to be submitted at the time you submit your project request for approval. Identify a project sponsor, a business process owner, and business and technical units that will be impacted. If possible, develop a cost estimate and timeframe.
  • The Project Proposal Template , along with other documents that will assist in completing the project proposal, are available from the Intake Phase webpage.
  • You must use the IT Project Request Submission Form to submit your project request. This form will ask for basic information, and you will be required to attach the Project Proposal document that you developed in the previous steps.  You will also be required to submit the Project Intake Evaluation Worksheet.
  • The 'Request Type' currently offers only the one option of 'New Service.' In the near future, additional options will be available. These are/will be defined as:
    • New Service: A proposal that implies a new technology, a new use of an existing technology, or the addition of a new user group to an existing technology;
    • Enhancement: A proposal to implement a new function or an improved level of performance that extends an application beyond the base functionality. An enhancement results in a new base level of functionality;
    • Maintenance: A proposal for keeping the base system functioning as expected;
    • Upgrade: A proposal for improving the quality, functionality and performance of a base application
  • Submission of this form and the attachments generates a record (ticket) in TeamDynamix, our Portfolio Management software application and is forwarded to the appropriate review group to move your project forward
  • Once a proposed project has been submitted via the online form, requests for new services will be referred to the Information Technology Review Board. Requests for enhancements to existing services will be referred to existing Change Control Boards. You may be contacted to provide additional information to aid in the assessment of your project before a final decision is made.
  • Requests for new services that fall within Tiers 3 - 5 sizing will be referred to a Governing Body for a final decision. The project sponsor will be asked to present the project request to this group.