Function of Job: 

Under general supervision and with a focus on continuous improvement and customer service, responsible for varied and complex accounting and clerical duties involving the use of established clerical/accounting procedures, office automation and computing technologies, and exercising initiative and judgment in selecting and applying relevant techniques in accordance with existing guidelines and policy. 

Characteristic Duties and Responsibilities: 

1. Respond to inquiries from faculty, staff and students by providing information related to departmental and business/financial policies and procedures according to existing departmental guidelines.
2. Review and correct documents as required for completeness and accuracy. Process financial transactions, which may be from numerous internal and/or external funding sources, including purchasing commitments, and in accordance with instructions from designated authority, utilizing computerized financial accounting system, financial policies and procedures and general accounting and business practices with authorization for midlevel financial approval.
3. At direction of supervisor, process personnel and payroll transactions using campus policies, procedures and automated and manual systems.
4. Utilize various central/departmental computing systems, databases and spreadsheets to record financial expenditures, revenues, assets, or liabilities, following departmental methods and procedures. Comply with external regulations and internal policies as required, exercising special attention when processing restricted funds. Prior to processing any document, alert supervisor to unusual transactions.
5. Perform manual and/or on‑line data inquiry, analysis, research and retrieval of information using various computer systems.
6. Prepare, maintain and monitor basic spreadsheets, databases, word processing documents, charts and/or graphs as required.
7. Arrange, negotiate prices and process documents for travel for faculty, staff, recruits and visitors as assigned, applying and interpreting established policies and procedures.
8. Initiate correspondence and perform other office support functions as assigned including maintaining files, sorting records, processing mail, maintaining office equipment.
9. Prepare regular periodic reconciliation of accounts in accordance with basic accounting principles and operations of unit and/or standard periodic reports of financial and other historical data as required.
10. Determine delinquent accounts and utilize appropriate procedures for notification and collection.
11. Responsible for purchasing card distribution, use and/or recording of transactions. Obtain prices, quotes, and estimates as requested.
12. Responsible for handling, reconciling, and depositing cash or other highly liquid assets.
13. May be responsible for training and supervising staff and/or student workers.
14. Maintain confidentiality in communicating sensitive information and in handling confidential materials.
15. Perform related duties as assigned. 

Minimum Acceptable Qualifications 

1. High school graduation and three years of related accounting/bookkeeping experience, Associate degree in Accounting and one year accounting or bookkeeping experience, or any combination equal to three years.
2. Keyboarding and computer skills, such as spreadsheets, internet, e-mail, data base management, software applications and word processing, as required by department.
3. Customer service skills including the ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
4. Aptitude for learning new accounting procedures and technology.
5. Organizational and analytical abilities. 

Additional Desirable Qualifications:

1. Experience in college or university business office.
2. Additional related experience and/or higher education. 

Effective Date:     12/27/97

This document is a generic classification specification of the University System of New Hampshire. Its purpose is to describe the representative responsibilities and general level of complexity; it is not a substitute for the specific job description of the individual position.