ADMINISTRATIVE ACCOUNTING
SPECIALIST *
Function of Job:
Under general direction of designated
supervisor, responsible for providing administrative and financial management
of departmental budget(s) which may include numerous complex accounts and/or
grants/contracts; for preparation of periodic financial reports; and for
managing all data processing functions associated with the input/maintenance of
financial data utilizing the Financial Information System.
Characteristic Duties and Responsibilities:
1. Responsible for complex departmental
accounting functions, for an annual budget of $1 million or more, which may
include any or all of the following:
management of grants/contracts; recommendations for budget projections
and/or preparation of same; monitoring of expenditures against numerous
accounts; initiating and/or authorizing budget changes; indirect cost recovery;
initiating and/or approving movement of funds between accounts; initiating
requests for creating account numbers.
2. Responsible for all data processing,
financial and/or marketing functions, and supervise input of financial
transactions to the
3. Supervise, train, evaluate and assign
work to staff as assigned.
4. Prepare financial/administrative
reports and/or other materials for Administrators, Deans, faculty chairs,
project leaders and/or federal agencies, as applicable.
5. Mange the purchase and maintenance of
equipment utilized.
6. Interact directly with and provide
advice/counsel to various constituencies which may include faculty, Research
Office, SPAO, Business Office, vendors, Dean’s offices, computing services,
Purchasing, other accounting offices, mail services and the general public.
7. Interpret
8. Coordinate departmental and/or payroll
matters, researching related problems for possible solution, providing
appropriate input to department head.
9. Oversee registration process for
participants in various programs offered by department/unit.
10. Act as department/unit representative at
various meetings and/or committees as assigned.
11. May have own signature authority in
matters related to accounts.
12. Perform other related duties as
assigned.
Minimum Acceptable Qualifications:
1. Bachelor’s degree in Accounting and one
year of related experience involving accounting responsibilities.
2. Supervisory and administrative
abilities.
3. Experience in grant/contracts financial
management if required by hiring department.
4. Understanding of programming
terminology and familiarity with computer-based procedures.
5. Experience with computer terminals and
equipment trouble-shooting.
6. Knowledge of budgeting procedures and
systems development.
7. Knowledge of computerized registration,
mail list and marketing systems, if required by hiring department.
Additional Desirable Qualifications:
1. Previous experience with
college/university Financial Information System or similar system.
System
Approval:
Effective
Date:
This
document is a generic classification specification of the University System of
New Hampshire. Its purpose is to
describe the representative responsibilities and general level of complexity, and it is not a substitute for the specific job
description of the individual position.
* Revised – original
approved