UNIT PETITION FOR TRAVEL APPROVAL GUIDELINES
It is a goal of the University of New Hampshire (UNH) strategic plan to ensure that students will have maximum exposure to international experiences. To minimize health and safety risks, UNH policy prohibits student activities in countries for which a U.S. State Department Travel Warning is in effect. There may be rare instances when an individual UNH student considers that there is a compelling educational interest to conducting an activity in a country on the U.S. State Department Travel Warning list and that it is possible to mitigate the risks. In these cases an individual student may petition to the International Travel Risk Review Committee (ITRRC) for prior approval.
In addition, ITRRC may require travelers to petition for permission to travel to locations or participate in programs that pose a specific health, safety, or security concern as indicated by sources other than the U.S. Department of State Travel Warning list. Examples of such sources may include but are not limited to: U.S. embassies/consulates, the Center for Disease Control (CDC), World Health Organization (WHO), non-U.S. government authorities (e.g., Australian or Canadian authorities), University of New Hampshire authorities, and travel assistance providers.
Applicants are encouraged to apply early. The committee review process commonly takes 6 to 8 weeks.
Who Must Apply?
In cases where a unit is organizing an activity, the unit or faculty/staff member in charge is responsible for ensuring all participants have approval. The easiest way to do this is to apply for approval for the program on behalf of all participants. If the answer to any of these questions is "yes," approval is required prior to promotion of an activity:
- Is the activity financially supported, in any way, by UNH?
- Is the activity supervised, led, arranged, OR somehow sponsored by an UNH department or faculty or staff member?
- Is the activity supervised, led, arranged, OR somehow sponsored by a University office, organization (band, athletic team, etc.) or by a UNH Recognized Student Organization?
The petition must demonstrate the educational value of the program or activity and how its documented structures and health and safety procedures mitigate the concerns of the travel advisories. Requests associated with sites not affiliated with a university or established sponsoring agency and requests to countries with high-risk advisories require substantial documentation.
The proposal, a written rationale stating the need for the proposed program in the specific site, should be written in essay or letter form and should include the answers to the following questions:
a. How many students do you estimate will participate?
b. What are the proposed dates of the program?
c. Is this activity intended as a one-time event or a continuing program?
d. What are the compelling educational reasons for the experience in the specific location?
e. What alternative sites were considered and why do they not meet the educational needs?
f. Will the program count as credit toward the degree or toward meeting a general requirement for the degree?
g. How does the structure of the program and health and safety procedures in place mitigate the concerns of the travel advisories?
- Program description and/or syllabus
- Unit Emergency Plan
Please update and submit your program crisis management plan so that it addresses how the program will mitigate the current risks and makes any necessary revisions to the emergency communication and evacuation plan. This plan should include:
- Letter of endorsement from department chair
- Letter of endorsement from dean
- Copy of aggreement with host institution (if applicable)
- Additional materials
This may include documentation that supports the petition and provide the ITRRC a more complete understanding of the nature of the activity and plans to mitigate the risks.
- UNH ITRRC Consent and Agreement Form Template (click for form template)
Please download this form and edit it so it is tailored to the program under review. If the program is approved, this form must be signed by all students participating in the program.
- International health & evacuation insurance coverage in the
Provide a letter from the UNH travel assistance provider that they will provide services in your destination country. If approved, all participating students must provide proof of health and evacuation insurance coverage in the destination country as part of their application requirement. This could be a letter/statement from their health insurance provider for medical care and ISIC for emergency evacuation/repatriation services.
Complete Unit ITRRC Travel Approval petitions should be submitted electronically or in hard copy to:
The International Travel Risk Review Committee (ITRRC)
C/O Beth Kilinc
Center for International Education
University of New Hampshire
228 Hood House
Durham NH 03824
_____Program Description and/or syllabus
_____Unit Emergency Plan
_____Letter of endorsement from department chair
_____Letter of admission from the program
_____Letter of endorsement from dean
_____Agreement with host institution (if applicable)
_____UNH ITRRC Consent and Agreement Form
_____Proof of international health & evacuation insurance coverage in the destination country
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