Travel Approval Guidelines
It is a goal of the University of New Hampshire (UNH) strategic plan to ensure that students will have maximum exposure to international experiences. To minimize health and safety risks, UNH policy prohibits student activities in countries for which a U.S. State Department Travel Warning is in effect. There may be rare instances when an individual UNH student or a UNH-sponsored group considers that there is a compelling educational interest to conducting an activity in a country on the U.S. State Department Travel Warning list and that it is possible to mitigate the risks. In these cases an individual student or a unit may petition to the International Travel Risk Review Committee (ITRRC) for prior approval.
In addition, ITRRC may require travelers to petition for permission to travel to locations or participate in programs that pose a specific health, safety, or security concern as indicated by sources other than the U.S. Department of State Travel Warning list. Examples of such sources may include but are not limited to: U.S. embassies/consulates, the Center for Disease Control (CDC), World Health Organization (WHO), non-U.S. government authorities (e.g., Australian or Canadian authorities), University of New Hampshire authorities, and travel assistance providers.
The International Travel Risk Review Committee (ITRRC) will review petitions for travel approval. Applicants are encouraged to apply early. The committee review process commonly takes 6 to 8 weeks.
International Travel Risk Review Committee (ITRRC)
The ITRRC is comprised of the Senior Vice Provost for Academic Affairs, Vice President of Student and Academic Services, and Assistant VP/Executive Director UNH Health Services. These officials may delegate their responsibilities to others within their areas of authority.
In deciding whether to approve travel to a country on the U.S. State Department Travel Warning list or approve travel to a high risk destination as described above, the ITRRC will consider the following factors:
- The educational purpose of the activity
- Whether the activity is for undergraduate, graduate, or professional development
- The educational, research, service, outreach, or professional development importance of the activity in relation to the students' UNH program
- The political and physical conditions in the destination country(ies)
- The level of risk to students' health and safety
- Travel conditions and the ability to evacuate students, if necessary
- The manageability of legal risk to the University
The ITRRC is also responsible for deciding whether to suspend an education abroad activity sponsored by UNH when a significant health or safety concern is raised regarding the activity.
Who Must Apply?
If the answer to any of these questions is "yes", approval is required prior to travel:
- Is the activity for credit?
- Will the activity fulfill a degree requirement?
- Is the activity financially supported, in any way, by UNH?
- Is the activity supervised, led, arranged, OR somehow sponsored by an UNH department or faculty or staff member?
- Is the activity supervised, led, arranged, OR somehow sponsored by a University office, organization (band, athletic team, etc.) or by a UNH Recognized Student Organization?
There are two ways to petition for approval:
Complete Student or Unit ITRRC Travel Approval petitions should be submitted
electronically or in hard copy to:
The International Travel Risk Review Committee (ITRRC)
C/O Beth Kilinc
Center for International Education
University of New Hampshire
228 Hood House
Durham NH 03824
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