Cover Letter/Thank You Note

Cover Letter

What it is

  • A cover letter emphasizes your interest in a specific position and employer
  • Your resume is providing the who, what, when, where for employers, the cover letter provides the why
  • Showcases how your background matches the needs of the employer
  • Cover letters are not long ― A half-page, 3 paragraphs, is best
  • All cover letters should be individually created for a specific job ― Do not use generic templates
  • It’s okay to get personal and provide examples of life experiences if they strongly highlight why you are a great fit for the role. Just remember, while personal information can help you stand out, you do not want to tell someone your whole life story, so use good judgment here


  • Use simpledirect language and correct grammar
  • Letters should be flawless ― no typos or spelling errors
  • Single-space your letters and put in business letter format (add your heading, the date, who it’s going to, etc.)
  • If printed, use high-quality, white or off-white paper - match resume paper
  • Online/email submission, save and send as a PDF

Thank You Note

What it is:

  • A thank you note is a professional follow-up to an interview or when someone has given you career advice or mentoring
  • It is essential to send a thank you note within 24 hours after the contact


  • You can email or handwrite the note
  • The format should always be professional
  • Express your appreciation for their time and consideration
  • Keep your letter brief